Specialist - AR & AP

Role Overview

We are seeking a detail-oriented Accounts Payable (AP) and Accounts Receivable (AR) Associate to join our growing Accounting team. This role will take manage day to day aspects or accounts payable and accounts receivable, including invoice processing, cash application, AR and AP customer support, and expense report management, and ensuring adherence to internal controls. The ideal candidate will play a critical role in supporting the organization's accounting functions, including maintaining accurate financial records, ensuring timely payments to vendors, and proactively resolving invoicing or payment issues through clear communication with internal teams and external partners.

Key Responsibilities

Accounts Payable & Expense Report Management

• Process and review vendor invoices for accuracy, appropriate documentation, and proper approvals prior to processing.
• Maintain organized invoice records, ensuring audit readiness.
• Research and resolve invoice and payment discrepancies, proactively communicating with vendors and internal stakeholders as needed.
• Process employee expense reports and reimbursements, ensuring compliance with company policies and timelines.
• Assist with month-end closing tasks related to AP and expense reports.
• Reconcile the AP sub-ledger to the general ledger; maintain account reconciliations.
• Collaborate closely with the Procurement team to ensure accurate and timely processing of purchase orders, vendor set-up, and invoice matching.

Accounts Receivable Management 

• Manage high-volume cash applications, investigating variances, unapplied cash, and payment discrepancies.
• Perform regular reconciliations and ensure alignment between Workday and bank/payment systems.
• Monitor and maintain clean AR aging; partner with internal stakeholders to support collections.
• Serve as the first point of contact for customer inquiries related to producer invoices, payments, and account setup.

Internal Controls & Process Improvements

• Help refine and document AP policies and procedures to ensure consistency and control.
• Support the design and improvement of internal Procure to Pay (P2P) and AR and billing workflows and financial processes in Workday.
• Ensure adequate segregation of duties and internal control measures are consistently applied across AP and AR activities.

Reporting & Financial Support

• Assist the Accounting team by running and compiling AP and AR related data and reports for internal and external reporting needs.
• Support audits by organizing and providing necessary documentation related to AP, Expense Reports and AR.

Skills & Competencies

• Workday Financials experience is strongly preferred, especially in P2P processes, billing and AR and reporting.
• Familiarity with general ledger systems and basic accounting principles.
• Proficiency in Microsoft Excel (e.g., PivotTables, X-Lookups).
• Strong organizational and time-management abilities.
• High attention to detail and commitment to accuracy.
• Strong communication and problem-solving skills; comfortable fielding inquiries from vendors and internal teams.
• Organized and process-oriented, with a mindset for documentation and improving efficiency.
• Experience working in a dynamic, scaling, or mission-driven organization is a plus.

Qualifications

• Associates or Bachelor’s degree in Accounting, Finance, or a related field or 5+ years' experience in a similar role.
• 2+ years of experience in Accounts Payable and Accounts Receivable, with demonstrated ownership of invoice and expense report processing.

Compensation & Other Information

• Location: Remote from the United States of America
• Pay Rate: Based on a variety of factors in accordance with applicable law including the successful candidate’s relevant experience, skills, knowledge, and experience.
• Reports To: Senior Accounting Manager

Circular Action Alliance is an equal employment opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex (including pregnancy, childbirth, lactation, and related medical conditions), national origin, military or veteran status, sexual orientation, gender identity, age or any other category protected by applicable federal, state, or local law. If you require accommodation as part of the application process, please contact careers@circularaction.org.