Document Controller

In some businesses, a misplaced document is an inconvenience. In this one, it is unthinkable - which is why they need you.

Job Overview

Our UK-based client is hiring a full-time, remote Document Controller based in South Africa. You will own the integrity of the client's project documentation: version control, naming, access, distribution and audit trails. A long-term role on UK business hours for someone who believes order is a professional skill, not a personality quirk.

About Our Client

The client is a UK business working on detailed, compliance-sensitive projects where the right document, in the right version, in the right hands, at the right time genuinely matters. Their teams move fast; your job is to make sure the paperwork keeps up without ever losing its discipline.

Key Responsibilities

- Control document versions, naming conventions and file structures across projects

- Register, distribute and archive drawings, contracts and project records

- Manage access permissions so the right people see the right documents

- Chase outstanding documents and approvals before deadlines bite

- Maintain immaculate audit trails for compliance and client reviews

- Support teams with document retrieval, formatting and templates

- Continuously improve the filing system so it scales with the business

What You Will Be Doing Day-to-Day

Your day starts with the document register: what came in overnight, what needs logging, and what is overdue from contributors. You will process new revisions carefully - checking versions, updating registers, and notifying the people who need to know.

Through the day you will answer retrieval requests, prepare document packs for meetings, and keep the archive clean and current. You will end the week with a register that matches reality - something rarer, and more valuable, than it sounds.

This suits a South African professional who is meticulous, consistent and calmly assertive when chasing the busy people who forget to file things. In this role, your reputation is built on being the person who always knows where it is.

If you are based in South Africa with sharp attention to detail and excellent English, this is a stable remote career with a UK employer where precision is prized. Apply today.

Requirements

- 2+ years' experience in document control, records management or project administration

- Excellent written English with precise, consistent documentation habits

- Proven reliability: stable fibre internet, backup power for load shedding, and a quiet home office

- Strong with tech tools: SharePoint, Google Drive or document management systems, plus Excel or Sheets

- Fierce attention to detail with a systematic, process-first mindset

- Confident chasing colleagues and suppliers politely but persistently

Benefits

Full-time remote position working for a UK-based employer. Competitive salary paid in ZAR. Long-term stable role. Supportive team environment. Direct access to founder-led business.