This is a remote position.
We are seeking an organised Australian Accounts & Payroll Officer to manage the financial administration and payroll engine of our growing electrical contracting business. Located at our Melbourne office, you will be responsible for end-to-end payroll processing for our field technicians, apprentices, and office staff, alongside managing daily accounts payable and receivable.
The ideal candidate will have strong experience navigating trade-specific awards and operating job-costing software to keep our field operations and back-office finances aligned.
Key Responsibilities
1. Payroll & Award Compliance
- End-to-End Payroll: Process weekly/fortnightly payroll for A-Grade electricians, apprentices, and admin staff.
- Award Interpretation: Interpret and apply the Electrical Award [MA000025] or relevant Enterprise Bargaining Agreements (EBAs), accurately managing complex overtime, travel allowances, tool allowances, and site-specific penalty rates.
- Superannuation & CoINVEST: Administer monthly superannuation tracking and process quarterly CoINVEST long-service leave contributions for eligible trade staff.
- Leave Management: Track and reconcile annual leave, sick leave, and RDO (Rostered Day Off) accruals.
2. Accounts Payable & Receivable
- Supplier Invoice Reconciliation: Match and reconcile supplier invoices (e.g., MM Electrical, L&H, Middy’s) against purchase orders generated by field staff.
- Progress Claims & Invoicing: Generate and track progressive project claims and service invoices for residential builders, commercial clients, or domestic jobs.
- Debtor Management: Monitor aged receivables and follow up politely but firmly on outstanding client payments to protect cash flow.
3. Financial Admin & Job Costing
- Job Tracking: Audit timesheets and materials logged in field software to ensure accurate project costing and labor allocation.
- Bank Reconciliation: Complete daily bank reconciliations and general ledger maintenance using cloud accounting software.
- Compliance Reporting: Assist the external accountant with preparation of monthly or quarterly Business Activity Statements (BAS), GST tracking, and Single Touch Payroll (STP) lodgements.
Requirements
- Experience: Minimum 2–3 years of experience in an Accounts & Payroll position, preferably within the building, construction, or electrical service trades.
- Software Competency: Proficient in cloud accounting platforms like Xero or MYOB, combined with exposure to trade management ecosystems like simPRO.
- Regulatory Knowledge: Thorough understanding of Australian PAYG tax rules, Superannuation Guarantee requirements, and Fair Work regulations.
- Attention to Detail: Exceptional data entry accuracy to manage high-volume material receipts and trade timesheets.
- Communication: Strong written and verbal communication skills to easily interface with field electricians, suppliers, and builders.
Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅ This role requires:
- Discipline and commitment to set working hours (strict shift times, not flexible)
- Use of time tracking software during work hours
- Active participation in team and client calls with your camera ON
- Consistent availability and responsiveness throughout your shift
- Treating this as a long-term, full-time job—not a side gig or freelance task
⏱ Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
1. Monthly Salary: PHP 58,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO Offered after 6-month probation
6. 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 7AM to 4PM Philippine time, Monday to Friday
Salary: PHP 58,000
