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Service Coordinator

Scalable OS

Role overview

Qualifications

  • Three or more years of customer service experience, ideally in a technology or service-desk environment
  • Working familiarity with current business hardware, software, and mobile devices
  • Proficiency with core business software such as email, calendaring, and ticketing or CRM tools
  • Strong written and verbal communication, with the ability to write clear, client-ready updates

Responsibilities

  • Triage, prioritize, and assign incoming service and project tickets in ConnectWise Manage based on urgency, impact, and engineer capacity
  • Manage daily engineer schedules, balancing firm commitments, emergencies, and project time
  • Maintain ticket hygiene and data quality across the board so every ticket is clear, correctly categorized, and actionable
  • Keep clients informed with timely, professional updates that match the priority of their issue

Key facts

Hard skills

RemedyForce (Ticket Management Software) Data Quality Organizational Structure

Other skills

  • Customer Service
  • Scheduling
  • Communication
  • Multitasking
  • Prioritization

About the company

Scalable OS logo

Scalable OS

Staffing & Recruiting

ScalableOS is a premium offshore staffing partner offering custom solutions for MSPs. We provide dedicated staff based in the Philippines, 100% under your control. Your team with us operates as an extension of yours! We’re experts in helping MSPs grow quickly and profitably.

Company details

Company typeSME
IndustryStaffing & Recruiting
Company size201 - 500

Links

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Job description

SUMMARY

The Service Coordinator is the operational hub of the Company’s IT service desk. This role receives, evaluates, and prioritizes incoming IT support and project requests, then assigns and schedules the right engineers to deliver them. The coordinator keeps the ConnectWise Manage queue accurate, current, and moving, maintains proactive client communication throughout the life of each ticket, and gives the Service Manager clear visibility into queue health, scheduling risk, and escalations. The position has frequent contact with clients, engineers, leadership, and vendors, and is central to consistent, high-quality service delivery.

JOB RESPONSIBILITIES
  • Triage, prioritize, and assign incoming service and project tickets in ConnectWise Manage based on urgency, impact, and engineer capacity.
  • Manage daily engineer schedules, balancing firm commitments, emergencies, and project time so work keeps moving forward.
  • Maintain ticket hygiene and data quality across the board so every ticket is clear, correctly categorized, and actionable.
  • Keep clients informed with timely, professional updates that match the priority of their issue.
  • Monitor open tickets for stalls, past-due dates, and time-on-ticket thresholds, and escalate per protocol.
  • Give the Service Manager operational visibility through accurate queue data and basic reporting.
  • The Service Coordinator handles service and project tickets in the same operational manner for scheduling, assignment, follow-up, and escalation. This role does not own project scope, timelines, budgets, or outcomes, which remain with the Service Manager or designated Project Owner.

QUALIFICATIONS
  • Three or more years of customer service experience, ideally in a technology or service-desk environment.
  • Working familiarity with current business hardware, software, and mobile devices.
  • Proficiency with core business software such as email, calendaring, and ticketing or CRM tools.
  • Strong written and verbal communication, with the ability to write clear, client-ready updates.
  • Ability to multitask, prioritize, and make sound decisions in a fast-paced, changing environment.
  • Comfort learning and working within a PSA or ticketing platform; ConnectWise Manage preferred.
  • Highly organized and detail-oriented, with a strong bias toward follow-through.

JOB REQUIREMENTS
  • Should be willing to accept a long-term work-from-home arrangement.
  • Should be amenable to a permanent night shift schedule.

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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