Project Analyst, Jr. (5503)

SMX is seeking a people-oriented, detail-driven Project Analyst to support execution on a GSA AAS professional services contract. This role centers on Travel Authorization Requests (TARs) and Requests to Initiate Purchase (RIPs) and serves as a coordination and communication bridge between portfolio leadership, internal teams, subcontractors, and government representatives. The Project Analyst works closely with the Portfolio Lead, project managers, contracts, and finance to ensure project actions are initiated accurately, tracked consistently, and documented in accordance with contract and internal processes. This is a remote position supporting a distributed program team in various time zones.

Responsibilities:

• TAR (Travel Authorization Request) Support
  • Initiate, track, and maintain Travel Authorization Requests (TARs) in accordance with contract and company policies
  • Coordinate with project staff, subcontractors, and internal teams to gather required travel details
  • Communicate travel approval status, policy constraints, and next steps clearly and professionally

• RIP (Request to Initiate Purchase) Support
  • Prepare and submit Requests to Initiate Purchase (RIPs) for labor, materials, or services
  • Coordinate with subcontractors and internal procurement teams to ensure requests are complete and compliant
  • Track RIP status through approval and execution, following up to resolution

•  Subcontracts/Vendor Communication & Coordination
  • Serve as a coordination point for subcontractor representatives on administrative and process-related matters 
  • Explain SMX and GSA AAS processes, requirements, and timelines in a clear, approachable manner 
  • Build productive working relationships that reduce friction and prevent delays

• Project & Administrative Support
  • Maintain trackers, logs, and shared documentation repositories
  • Capture action items, deadlines, and follow-ups from meetings and communications
  • Support weekly and monthly reporting with accurate, well-organized inputs

• Process Adherence & Improvement
  • Apply standardized checklists, templates, and workflows consistently
  • Identify recurring issues or points of confusion and elevate them to the Portfolio Lead
  • Support continuous improvement by helping stakeholders understand and follow established processes

Requirements:

• Must have interim Secret clearance within 60 days of start date (SMX to sponsor)
• 2+ years of experience in administrative, operations, logistics, or project support roles
• Demonstrated experience coordinating requests, approvals, and follow-up actions
• Strong verbal and written communication skills, with the ability to explain processes and policies clearly
• Proven ability to work with a wide range of personalities and stakeholders
• High attention to detail and strong organizational skills
• Proficiency with Microsoft Excel and Word for trackers and documentation
• Ability to work independently in a remote environment
• Ability to obtain and maintain a U.S. Government security clearance
• High School diploma

Desired:

• Bachelor’s degree in a relevant field preferred
• Experience working with subcontractors or external partners
• Familiarity with government or regulated environments
• Experience supporting travel coordination or purchase request workflows
• Background in customer-facing, coordination-heavy roles

Application Deadline: September 28, 2026

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