• Manage general administrative tasks across the business.
• Prepare and generate legal documents using precedent templates.
• Update and maintain client files within Smokeball.
• Complete document automation and data entry with a high level of accuracy.
• Monitor and manage incoming emails.
• Assist with matter preparation before court proceedings are issued.
• Maintain organised electronic filing systems.
• Perform quality checks on generated legal documents.
• Assist with Outlook calendar management.
• Answer incoming calls via Microsoft Teams when required and take accurate messages.
• Provide general administrative support to improve workflow efficiency.
• Learn internal legal processes and follow established procedures.
Client Information
The Company is a leading litigation practice providing strategic, commercially focused legal solutions across Victoria. Backed by more than 20 years of industry experience, we deliver practical, results-driven dispute resolution with clear communication, sound legal expertise, and a commitment to achieving the best outcomes for our clients.
Must Haves
• At least 2 years of previous administration experience.
• Exceptional attention to detail.
• Strong written and verbal English communication.
• High level of computer literacy.
• Ability to learn new software quickly.
• Excellent organisational skills.
• Comfortable working with repetitive processes while maintaining accuracy.
• Reliable internet connection and suitable home office.
Nice to Haves
• Legal administration experience.
• Experience using Smokeball or similar legal practice management software.
• Experience using Microsoft Outlook and Microsoft Teams.
• Experience with document automation systems.
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
