EPMO Project Resource Lead

At VicRoads the work you do has real impact. Our work connects people and communities. We keep Victorians moving safely and smoothly today and help them be ready for tomorrow.

VicRoads empowers our people to learn and grow– focusing on impact and innovation. We reflect the diversity of Victoria and foster clever thinking to keep you and the community moving.

VicRoads is progressing too. In August 2022, we started on a new chapter when the Victorian State Government partnered with Aware Super, Australian Retirement Trust, and Macquarie Asset Management to operate registration and licensing services on its behalf.

We work collaboratively with the Victorian State Government to ensure we fulfill regulatory requirements, deliver State projects and safeguard customer data. The Victorian State Government retains sole responsibility for road access, infrastructure and safety.

Annual Salary Range: Up to $130,000

Employment Type: Ongoing – 12 Month Max Term Contract 

Usual Work Location: QV 180 Lonsdale Street CBD/ Work from home

Are you passionate about creating products and experiences that not only meet user needs but also captivate their hearts and minds? Are you excited about the challenge of balancing customer desirability with business viability, technology feasibility and broader business strategy to deliver exceptional experiences? If so, we have an incredible opportunity for you! 

We are seeking a talented and driven individual to join our dynamic Technology Operations team. As a team member, you will play a pivotal role in working with our business and helping to support and provide engineering services to the digital platform.  You will work alongside a group of passionate professionals who are dedicated to delivering innovative solutions that exceed customer expectations. 

Your team is part of the Technology division, a team that are truly collaborative and passionate, and work closely together to deliver outcomes that positively transform the way our customers use our services.  

About the Opportunity 
 

The EPMO team provides support to the entirety of VicRoads’ investment portfolio and helps facilitate the oversight and governance activities required at a portfolio level to achieve its strategic objectives. The team supports the following functions: o Portfolio Governance and Control o Portfolio Planning o Project Financial Management o Methodology and Tools o Project Support Services The EPMO Project Resource Lead will work collaboratively across the organisation to support the resource capacity planning and management for project resources by providing expert advice to ensure resource levels are managed for all projects and programs. This is underpinned by long-term resource planning, regular deliverability assessments and portfolio prioritisation.

• Resource Management: Work collaboratively with people managers to support effective workforce planning, ensuring streamlined processes for resource onboarding and offboarding, while proactively identifying opportunities to retain critical talent and maintain workforce continuity.
• Capacity Planning: Collaborate closely with Practice Leads to ensure resource supply is aligned with current and forecast demand, enabling effective workforce planning and allocation. Lead the resource demand forum, facilitating discussions on capacity, capability needs, workforce risks and priorities to support informed resourcing decisions across the organisation.
• Timesheet Management: Lead the analysis of resource allocation plans against the internal timesheet system to ensure resources are accurately assigned and capacity is effectively managed. Proactively identify potential capacity constraints, utilisation issues and resource risks, enabling timely interventions to maintain delivery commitments and workforce efficiency.
• Collaboration: Act as a trusted advisor to program and project managers on resource capacity, workforce planning and supply and demand management, providing insights to support effective resourcing decisions and delivery outcomes. Work collaboratively with Finance to ensure resource capacity, allocations and workforce plans are aligned with the capital plan, enabling accurate forecasting, budget management and optimal utilisation of resources across the portfolio..
• Governance: Lead the analysis of resource capacity data to identify workforce trends, risks, opportunities and potential solutions, enabling proactive management of resource supply and demand across the portfolio. Develop, maintain and socialise regular reporting, including weekly utilisation reports, to provide stakeholders with clear insights into capacity, allocation and workforce performance. Ensure compliance with VicRoads recruitment standards by tracking resource requirements, monitoring recruitment activity and providing accurate reporting on workforce demand, fulfilment and resourcing outcomes.
• Security, Access & Compliance: Responsible for ensuring non-production environments are secure, well-governed and compliant with organisational standards. It manages user access in line with security and privacy requirements, protects sensitive information such as credentials and certificates, and maintains the controls, records and evidence needed to support audits, compliance obligations and risk management activities.
• Tools, Templates & Processes: Proactively identify and implement opportunities to streamline and automate portfolio management processes, improving efficiency, consistency and governance across the portfolio. Contribute to the development, enhancement and adoption of Project Portfolio Management (PPM) tools, templates and practices that support effective planning, delivery and reporting. Drive continuous improvement initiatives across project management frameworks, processes, procedures and reporting, ensuring they remain fit for purpose, aligned to organisational objectives and capable of supporting successful project and portfolio outcomes.

About You
 

You are a highly organised and analytical workforce planning, resource management or project scheduling professional with experience supporting complex project, program or portfolio environments. You bring a strong understanding of Project Portfolio Management (PPM) concepts and methodologies, along with the ability to balance resource supply and demand across multiple initiatives while maintaining a focus on business outcomes.

You have experience leading or supporting resource management, demand planning, scheduling or workforce capacity functions within large, multifaceted programs of work. Confident working with system-based scheduling and planning tools, you are skilled at analysing large and complex data sets to identify trends, forecast future demand, and provide practical insights that support informed workforce and delivery decisions.

Your ability to build strong relationships and influence stakeholders at all levels allows you to effectively partner with project managers, delivery leaders, finance teams and people leaders to address resource challenges and optimise workforce utilisation. You thrive in fast-paced environments, can manage competing priorities, and communicate complex information clearly through high-quality reporting and insights.

You are customer-focused, proactive and continuously looking for ways to improve processes, tools and ways of working. Experience in resource capacity analysis, project portfolio reporting, budgeting or financial planning will be highly regarded. Qualifications or training in project management, delivery or change methodologies such as PRINCE2, SAFe, Lean, Scrum or Waterfall are advantageous, as is an understanding of broader change and transformation frameworks. Strong Microsoft Office skills, particularly in data analysis and reporting, are essential.

Culture: 

To attract, retain and develop talented people, we provide genuine flexibility, a culture that supports people to be their best and on top of that - great opportunities for career development. We embrace diversity and inclusion and are proud our workforce reflects the community we serve. 

What we offer: 

• Competitive salary and benefits 
• Supportive, diverse, and inclusive work environment 
• Opportunities for professional and personal development 
• Flexible working arrangements and family friendly practices 

How to Apply 

Please submit your application via the “Apply” button. Applications should include a resume and a brief covering letter.

For a copy of the Position Description please email talentacquisition@vicroads.com.au  

Unfortunately, applications cannot be accepted via this email.  

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VicRoads is required to evidence your right to work in Australia and may ask for your consent to check records maintained by the Department of Immigration and Border Protection as well as records maintained by Victoria Police and VicRoads as part of the selection process. Information provided to VicRoads will be treated in the strictest confidence. Please note that due to legal requirements you must be predominantly located in Australia and for certain roles, predominantly located in Melbourne or Victoria.