Project Coordinator

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcomes Research & Analytics (QORA) department!

This position can be home based.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

This position will also provide high level administrative support to the members of the department’s Senior Management team. This includes providing administrative support (e.g. calendaring, expense management, meeting coordination), managing various databases, performing research in completing assigned projects, maintaining/ updating information and producing a variety of routine and special reports as needed and preparing correspondence, presentations, and reports to support diverse initiatives.    

• Presenting project needs and activities, as identified by the program managers, between team members, managers, and other partners.
• Provides executive administrative support to assigned executive staff including calendaring, correspondence, reports, meeting preparation, travel coordination, expense management and project coordination and implementation in support of their respective teams.
• Provide implementation and organizational support by coordinating schedules for project activities with our staff and external partners, crafting and submitting documentation for internal project resources, updating and maintaining project documents, reports and tracking spreadsheets.
• Coordinates logistics for assigned meetings and provides day-of-event support as needed.
• Provide ongoing support across the QORA team for any special projects and activities identified by team leadership.

• High School Diploma or equivalent
• 3 years administrative or coordination experience
• Good written and verbal communication skills
• Strong time management skills with the ability to meet deadlines
• Strong organizational and multi-tasking skills
• Comprehensive Microsoft Office suite skills including Word, Excel, PowerPoint and Outlook
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public

• Demonstrated ability to organize and manage multiple projects simultaneously, prioritize tasks and meet deadlines with keen attention to detail

Preferred Experience:

• Some college or bachelor’s degree
• Experience with: Smartsheet, SharePoint, Outlook and Virtual meeting platforms (ex. Zoom, GoToWebinar)

The expected pay range will be $45,000 - $55,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
  
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs;  eligibility for an incentive program is based on the type of position.  
  
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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