Sponsored Programs Finance Analyst I, Sponsored Programs Finance

Position: Sponsored Programs Finance Analyst I, Sponsored Programs Finance

Location: Boston, MA

Schedule: 40 hours per week, Remote

POSITION SUMMARY:

This role provides accounting and analytical support to the Sponsored Programs Finance team. Responsible for managing a moderate sponsored projects portfolio and will be the sponsored program financial contact for department administrators, principal investigators and BMC central research administration related to monitoring, controlling, and reporting of grants and contracts. Performs, on a daily basis, analysis of accounts and communication with the BMC research community, sponsors and central BMC research administration personnel. Responsible for monitoring and communicating about the fiscal management of grants and contracts in accordance with all applicable policies/regulations.

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

JOB RESPONSIBILITIES:

Grant Portfolio Management:

• The Research Finance Analyst I will be assigned a sponsored projects portfolio, for which they perform all grant related post-award functions according to the terms and conditions of the sponsor, including, but not limited to, award setup and update, budget and expense analysis, monthly invoicing, financial reporting, , and re-budgeting.
• Responsible for communicating with investigators and/or department administrators regarding post-award financial management of sponsored funds, including spending versus budget, unbilled and billed amounts, aged receivables/collection items, un-reconciled accounts, and deficits.  Meets with department administrators and/or principal investigators on a regular basis to review the status of accounts.
• Performs all grant closeout functions according to the terms and conditions of the sponsor and Hospital policy, including, but not limited to, reconciliation of the grant, preparation and submission of financial reports, final invoicing, purchase order liquidations, carryover of available funds, and AR follow-up. 
• As necessary, communicates with sponsors for problem resolution, outstanding receivables, budget adjustments and information gathering.
• May be responsible for one or more ongoing general department responsibilities as assigned by the Manager, Research Finance. These tasks include, shared email inbox management, accounts receivable management, vendor invoices/uploads, processing journal entries, purchase order management, LOC draw prep, batch invoicing, grant ending notifications, and manage submonitoring and payment of subinvoices for the institution.
• The Research Finance Analyst I performs analysis and support for ad hoc projects as needed from management.
• Assists in supporting internal and external sponsor audits, pulling together supporting documentation and liaising with department staff to meet audit needs.

Reporting and Analysis:

• Prepare periodic financial reports for internal stakeholders and external sponsors.
• Conduct variance analyses, identifying and addressing discrepancies. The Sponsored Programs Finance Analyst I performs analysis and support for ad hoc projects as needed from management.

Compliance and Oversight:

• Ensure compliance with federal, state, and sponsor-specific regulations, such as Uniform Guidance (2 CFR 200).
• Assists team in supporting internal and external sponsor audits, pulling together supporting documentation and liaising with department staff to meet audit needs.

Support and Collaboration:

• Provide guidance to principal investigators (PIs) on financial matters, including budget modifications and financial projections.
• Liaise with the Office of Sponsored Programs, Finance, and external sponsors.
• As necessary communicates with sponsors for problem resolution, outstanding receivables, budget adjustment and information gathering.
• Will be responsible for  ongoing general department responsibilities such as, managing sub monitoring and payment of sub invoices for the institution, team inboxes management, accounts receivable management, vendor invoices/uploads, processing journal entries, purchase order management, LOC draw prep, and FFR and grant ending notifications.

Process Improvement:

• Identify opportunities to enhance financial management and reporting processes.
• Responsible for up to staying date on Hospital policies and Federal and Non-Federal regulations, including OMB 2 CFR 200 (Uniform Guidance), 45 CFR Appendix IX to Part 75, PHS grants policy statement, and other grantors awarding of grants or contracts to Boston Medical Center.
• Responsible for coordinating with investigators and/or department administrators regarding post-award financial management of sponsored funds, including spending versus budget, unbilled and billed amounts, aged receivables/collection items, un-reconciled accounts, and deficits.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• High School degree or GED required.

• BS/BA, preferably in Accounting, Finance, or Business, preferred.  

EXPERIENCE:

• High School/ GED: Requires minimum of 5 years of experience in grant management.

• BS/BA: Requires 1-3 years of relevant work experience, preferably in an Accounting or Financial role.

KNOWLEDGE & SKILLS:

• Requires strong computer skills, including a comprehensive knowledge of Microsoft Office, particularly Excel

• Individual should have strong interpersonal skills with a high degree of analytical ability and capable of communicating effectively, both verbally and written

• The ideal candidate will possess strong deductive reasoning skills and the ability to work both independently and as part of a team are required

• Excellent customer service.

• Skilled at problem solving and conflict resolution.

• Strong oral and written communication skills.

• Demonstrated ability to work in a fast paced environment with strict deadlines, manage multiple priorities, and to delegate where appropriate.

JOB BENEFITS:

• Competitive pay
• Education reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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