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Contract Administration Manager - Network Construction

ICONMA

Role overview

Qualifications

  • Bachelor’s degree or equivalent experience
  • 3–5 years of professional experience
  • Working knowledge and experience with engineering support systems and contract administration processes
  • Knowledge of basic contract law and contract negotiation principles

Responsibilities

  • Manage contract modifications administration and support adjacent phases including bid review and onboarding
  • Develop DOW/SOW language and review contract-related scope and pricing
  • Own intake, triage, and workflow management for contract modification requests
  • Prepare contract amendments and coordinate reviews with Strategic Sourcing and Legal

About the company

ICONMA logo

ICONMA

Management Consulting

We provide Professional Staffing Services & Project-Based Solutions for a broad range of Fortune 500 organizations. ICONMA is a certified Woman-Owned staffing company and was founded in 2000. ICONMA’s corporate headquarters is in Troy, Michigan, and has 15+ locations worldwide. What makes ICONMA stand out in a fiercely competitive industry? *We provide integrated, full lifecycle services across a broad range of business and technical platforms. *No single company can duplicate our full range of staffing and permanent recruiting services nationwide. *Proven track record of attracting and retaining exceedingly skilled professional workers in a highly competitive market. SERVICES OFFERED Staff Augmentation (Contract, Contract to Hire, Direct Hire, Single Source) Data Analysis Project-Based Services & Solutions Hire Train Deploy Service Model Offshore Staff Augmentation Payroll Services AREAS OF EXPERTISE - Information Technology - Engineering - Business Professional - Accounting/Finance - Admin/Clerical/Call Center - Healthcare/Clinical/Scientific - Marketing/Creative mail linkedin@iconma.com Phone (888) 451-2519 Website http://www.iconma.com

Company details

Company typeLarge
IndustryManagement Consulting
Company size1001 - 5000

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Job description

Our client, a Communications company, is looking for a Contract & Change Order Administrator – Telecom for their Remote location.
 
Responsibilities:
  • This Statement of Work establishes the scope, deliverables, service levels, and operating assumptions for a US-based contingent RCAM resource supporting Custom Networks.
  • The assignment is execution-focused with primary emphasis on contract modifications & administration, while also supporting adjacent phases including bid review support, onboarding, escalations, and renewal support.
  • The objective is to improve cycle time, increase administrative accuracy, reduce backlog, and drive cost recovery through disciplined change order and contract administration support.
  • Develop DOW/SOW language and review contract-related scope, pricing, and supporting requirements for engineering and construction agreements; validate project bid and RFP inputs for contractual accuracy before Strategic Sourcing processing.
  • Own intake, triage, and workflow management for contract modification requests arising from Custom Networks operations, ensuring requests are validated, routed, and progressed from initiation through execution.
  • Manage the full change order lifecycle, including creation, tracking, follow-up, and closure in Procurement Gateway and related systems.
  • Prepare contract amendments covering scope, pricing, and terms using approved templates and clause language, and coordinate Strategic Sourcing and Legal reviews where required.
  • Administer assembly unit governance by adding units to existing contracts, supporting creation of new units, and coordinating mnemonic mapping and related setup activities.
  • Maintain contract document repository and version control for MSAs, annexes, SOWs, amendments, and supporting attachments, while tracking contractual obligations, notice periods, COI and bond requirements, and other compliance records.
  • Analyze unit usage, cycle times, and pricing/application trends to identify billing leakage, missed billables, non-standard usage, and cost recovery opportunities.
  • Provide cross-functional analysis, direction, and guidance to Engineering, Construction, Accounting, Regulatory, Tax, Supply Chain, Sourcing, Legal, Operations, and suppliers on contract administration matters.
  • Support vendor onboarding and line-extension kickoff activities, including system setup needs, unit readiness, and onboarding documentation coordination.
  • Provide contract administration support during escalations, including payment disputes, formal performance actions, and contract-based interpretation issues in partnership with Vendor Management, the Business Unit, and Strategic Sourcing.
  • Contribute to renewal support, retainage release, and contract closeout activities, while developing scorecards, training collateral, process improvements, and reporting that improve consistency and throughput.
  • Change order processing            Create, update, track, and close assigned change orders in Procurement Gateway and related trackers.                                 Daily
  • Amendment creation                 Prepare amendment drafts using approved templates and route for review where required.                                                                         Daily / as needed
  • Unit setup and management       Process assembly unit additions, support new unit creation workflow, and coordinate mnemonic mapping support.   Daily
  • Contract data management        Maintain current contract documents, versions, supporting attachments, and obligation trackers.                                          Ongoing
  • Contract health reporting           Provide reporting on backlog, cycle time, aged items, open obligations, expirations, and recovery actions.                 Weekly
  • Cost recovery support                Research missed billables, pricing discrepancies, omitted charges, and support recovery documentation.                            Weekly
Service Levels / SLAs
  • Workflow Item                                                                                                            SLA
  • Add assembly units to existing contracts                                                 1 business day
  • Subcontractor addition and approval                                                       1 business day once claims are cleared
  • Retainage release processing                                                                              1 business day after required completion confirmations and lien period conditions are met
  • Initial triage of new change order requests                                              Within 1 business day of receipt
  • Draft amendment package turnaround for standard changes         Within 3 business days from complete request package
  • Weekly backlog review and aged item escalation                                    Once per week minimum
  • Client provides required system access, templates, approval paths, current contract documents, and stakeholder points of contact.
  • Complete intake information is provided by the Business Unit and Vendor Management for requests requiring action.
  • Strategic Sourcing and Legal provide timely decisions when commercial approvals or clause reviews are required.
  • The contractor will not execute unauthorized commitments, negotiate non-delegated commercial terms, or approve deviations outside documented authority.
 
Requirements:
  • Bachelor’s degree or equivalent experience.
  • 3–5 years of professional experience
  • Working knowledge and experience with engineering support systems and contract administration processes.
  • Knowledge of basic contract law and contract negotiation principles.
  • Demonstrated ability to perform cost analysis on engineering and construction related work orders and projects.
  • Strong communication, documentation, stakeholder management, conflict resolution, and organizational skills.
  • General understanding of utility accounting practices and financial controls relevant to contract administration and cost recovery.
  • Experience supporting network construction, line extension, engineering, OSP, ISP, EFI, COEI, DC Power, or similar telecom construction categories.
 
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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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