Administrative Coordinator for US Real Estate Company (Remote)

About us

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent!
We are dedicated to connecting talented individuals with remarkable companies in need of their skills. Our goal is to create fulfilling job opportunities for professionals around the world.

About the Role

We are seeking a detail-oriented, proactive Remote Administrative Coordinator to support day-to-day operations across our real estate brokerage and property management divisions. This role serves as a central operational point of contact for routine administrative tasks, tenant communication, listing management, and document workflows.

Key Responsibilities

• Communications & Support: Triage incoming calls and emails. Send routine rent reminders to tenants. Send new-tenant/owner welcome packets.
• Software & Listings: Maintain Yardi tasks and data entry for new tenants, owners, and vendors. Update vacancy listings on external sites (KSL, LoopNet, Facebook).
• Tracking & Documentation: Populate lease and renewal addendums using set templates. Log W-9s, insurance certificates, vendor quotes, and maintain shared calendars.
• Coordination: Participate in weekly check-ins with our accounting firm and assist with AP/deposit document routing.

Requirements

• Software: Hands-on experience with Yardi (required) and proficiency in Microsoft Office.
• Communication: Fluent, clear spoken and written English for phone and email duties.
• Schedule: Ability to overlap at least 5–6 hours per day during US MST business hours.

Benefits

• 100% Fully Remote Work: Work from the comfort of your home with zero commute.
• Flexible Daily Schedule: Enjoy flexibility in your daily routine, as long as you can overlap 3–4 hours during US MST business hours.
• No Night Shifts: Working hours align comfortably with standard US day shifts, so you don't have to work late overnight hours.
• Competitive Compensation: Reliable monthly pay of up to $1,000/month (for full-time) depending on experience and schedule.
• Clear Expectations: Work with structured templates, clear guidelines, and explicitly defined boundaries so you always know what is expected.
• Supportive Team Environment: Direct access to experienced leadership and property management professionals to help guide you through complex cases.