Administrative Assistant Specialist

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

The Administrative Assistant Specialist role is responsible for supporting the property team leadership with the routine day to day administrative tasks.  The role will be processing and preparing presentations and documents for their designated area along with solving problems related to specific tasks with minimal supervision.  The Specialist will be responsible for coordinating schedules to set up meetings via virtual or in person and screen telephone calls. Provide comprehensive and diversified administrative support to an Officer by applying in-depth knowledge of department policy and organization.

Key Responsibilities:

• Work on a variety of special projects and maintain communication with interested parties

• Independently draft/compose routine correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures

• Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices

• Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs

• Open, sort, review and organize incoming/outgoing correspondence

• Proactively take responsibility for calendar management by maintaining appointment schedules

• Create, format, type, edit, proof, and finalize reports and presentations

Preferred Qualification: 

• 0-2 years’ experience supporting senior leaders or teams in a fast-paced office environment

• Strong written and verbal communication skills, including drafting professional correspondence

• Proficiency in managing calendars, travel arrangements, and coordinating meetings or events

• Familiarity with budgeting and expense tracking, including invoice processing

• Skilled in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other business tools

Supervisory Responsibilities

• This job does not have supervisory duties.

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Skills

Compensation

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.

When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.