Admin Specialist (Philippines)

Philippines (100% Remote) · Full-Time Independent Contractor · $1,000-$1,500 USD/month

Hours: 9am–5pm U.S. Eastern

Be the first point of contact for top talent and help build the pipeline that keeps Cloud Accountant Staffing thriving. You find and engage the right people — before anyone else does.

About the Role

We're looking for a proactive, highly organized, and detail-oriented Administrative Specialist to support the day-to-day operations of our growing team. This role plays a key part in keeping internal processes running smoothly by providing administrative support across multiple departments, coordinating schedules, maintaining accurate records, and ensuring operational tasks are completed efficiently.

This is an excellent opportunity for someone who enjoys organization, problem-solving, and working behind the scenes to help teams succeed. No two days are exactly alike, making this role ideal for someone who is adaptable, resourceful, and enjoys a fast-paced remote environment.

What You'll Do

As our Administrative Specialist, you will:

• Provide administrative support to multiple departments across the organization.

• Manage calendars, coordinate meetings, and schedule appointments.

• Organize, maintain, and update internal records, documents, and company databases.

• Monitor administrative workflows and follow up to ensure tasks and deadlines are met.

• Prepare, organize, and distribute internal documents, reports, and communications.

• Coordinate meetings, company events, and other administrative activities.

• Respond promptly to internal requests and provide administrative assistance to team members.

• Conduct online research and coordinate with vendors, suppliers, or external partners when needed.

• Perform data entry and maintain accurate information across internal systems.

• Assist in preparing reports and tracking operational metrics.

• Identify opportunities to improve administrative processes and contribute to operational efficiency.

• Take on additional administrative and operational responsibilities as needed to support business growth.

What We're Looking For

To succeed in this role, you'll have:

• Excellent organizational and time management skills with the ability to manage multiple priorities.

• Strong attention to detail and a commitment to producing accurate work.

• Excellent written and verbal English communication skills.

• Strong problem-solving skills and the ability to think proactively.

• The ability to work independently while collaborating effectively with a remote team.

• Proficiency in Microsoft Office (Excel, Word, Outlook) and/or Google Workspace.

• Comfort learning and working with new software and technology platforms.

• A positive attitude, adaptability, and willingness to support a variety of teams and projects.

Preferred Qualifications

• Previous experience in an administrative, operations, executive assistant, office support, or coordination role.

• Experience supporting remote teams or working in a virtual environment.

• Familiarity with project management, documentation, or collaboration tools is a plus.

HOW WE WORK

Quality: Communication, tracking, and reporting are always complete and professional

Security: Secure handling of all candidate and client information — always

Collaboration: Slack, Zoom, and shared task boards with predictable check-in cycles

WHY CAS IS DIFFERENT

We are not a gig platform. We are not a freelance marketplace. We are not short-term staffing.

We invest in professionals who want to build a real career serving U.S. clients. At CAS, you get:

• Career-level USD compensation: $1,000–$1,500/mo, tenure-based

• Permanent remote work — done right

• Full company equipment provided (laptop, monitor, accessories)

• 15 days PTO annually + local holidays off

• Guaranteed annual increases

• Monthly flexible stipend (CAS Flex Perks)

• Structured onboarding and support

• A culture that actually shows up

CONTRACT & EXCLUSIVITY

This is an independent contractor engagement based in the Philippines. Full-time exclusivity is required — candidates must not hold other part-time or freelance engagements once hired. Conflict-of-interest checks may apply.

APPLICATION PROCESS

1. Application & Prescreening

2. Skills & Aptitude Assessment

3. CAS Leadership Interview

4. Employment Offer and Onboarding

READY TO TAKE THE NEXT STEP?

Your next big career move starts here.

https://jobs.ashbyhq.com/cas