Position: Hiring Events Coordinator, Internship Placements
Reports to: Senior Director, Internship Placements
Department: Internships and Professional Exchanges
Location: US-Remote
Who we are:
CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and multi-cultural world.
Why work with us:
- You will change the world. CIEE builds bridges between people, countries, and cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives, our alumni change the world. Be part of the change!
- You will receive a competitive total rewards package. CIEE provides all employees with exceptional benefits offerings that increase total compensation by up to 25%. Our top-tier benefits include:
- Paid time off and Parental leave
- Gym Reimbursement Program
- Employee Assistance Program
- Short-term & Long-term Disability
- 6 floating Fridays (based on our eligibility rules)
- CIEE Study Abroad Program discounts
- 403(b) Retirement Plan with employer contribution
- Insurance Coverage (life, travel, medical, dental and vision)
- Flexible Spending Accounts/Health Savings Account (medical and dependent)
- Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)
- You will be part of a fast-paced, international, and collaborative team of professionals. CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in over 30 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our almost 80 -year-old mission to make the world a more peaceful place.
Who you are:
You are a highly organized and proactive professional who thrives in a fast-paced environment and enjoys coordinating people, processes, and events to achieve successful outcomes. You are an effective communicator who can build strong relationships with participants, host organizations, international partners, and colleagues while managing multiple priorities with exceptional attention to detail. You are solutions-oriented, adaptable, and committed to delivering a positive experience for all stakeholders. Most importantly, you believe in the power of international exchange and are passionate about helping connect participants with meaningful professional opportunities.
What you’ll do:
- Coordinate and facilitate candidate interviews for virtual and in person hiring events.
- Manage candidate rosters in Excel and create reports for each event.
- Assist with the planning, scheduling, and execution of hiring events and recruitment initiatives.
- Serve as a primary point of contact for host organizations regarding interview scheduling, event logistics, and recruitment timelines.
- Perform initial participant interviews, as needed.
- Communicate interview outcomes and next steps to participants in a timely and professional manner.
- Collect, track, and report visa appointment updates and outcomes, providing regular status updates to host organizations.
- Monitor and manage the shared inbox, ensuring prompt responses and follow up on inquiries.
- Support domestic and international recruitment road shows and hiring events as needed.
- Maintain and update the CIEE Beacon hiring event grid, tracking interview activity, host selections, and placement outcomes.
- Support training plan processes, including kickoff coordination, cloning, workflow management, participant reminders, and pipeline tracking.
- Communicate regularly with international agency partners regarding candidate status, event participation, placement updates, and program requirements.
- Ensure accurate recordkeeping and data management across recruitment and placement systems.
- Collaborate with cross functional teams to streamline hiring event operations and improve participant and host experiences.
What you’ll bring:
The ideal candidate will possess:
- Bachelor’s degree required
- Excellent administrative and organizational skills with the ability to effectively coordinate a large variety of activities.
- Must exude professionalism both internally and externally to CIEE and be committed to company values and stated goals.
- Superior written and verbal communication skills adaptable to all types of audiences, including participants, industry partners, international representatives, senior leaders, etc.
- Ability to work through and resolve a wide range of issues and be an exemplary ambassador of CIEE and its mission and programs
- Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances
CIEE believes that professionals with varied backgrounds bring unique approaches and ideas to solving problems and advancing our mission to bring the world together. Qualified candidates from underrepresented groups are strongly encouraged to apply.
Due to federal regulations and CIEE policies, a background check, reference check, and education and employment verification will be conducted as conditions of employment.
