Payroll Administrator/Staff Accountant

Come join our family!  If you are interested in truly making a difference in a collaborative and rewarding work setting with a culture of respect, accountability, appreciation, and loyalty, Microbac might be the right place for you! 

We offer a positive working environment with engaged and supportive leadership teams along with competitive pay and benefits including medical, dental, vision, life insurance, disability, generous paid time off including vacation, holidays and flextime, a wellness program, referral bonus, tuition reimbursement and more!  

ABOUT MICROBAC 

Microbac Laboratories, Inc. is a premier commercial laboratory testing firm that partners with clients nationwide, offering laboratory solutions to life science, food and nutrition, and environmental industries and serves our clients with the utmost expertise and respect for their market requirements, constraints, and challenges. We embody a company-wide commitment to exceptional customer experience, which has been refined by over 50 years of trusted, analytical and measurement experience.

As a privately held third-party testing company, Microbac operates with a commitment to our workforce, safety, quality, and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and nutrition and life science markets.

JOB SUMMARY

The Payroll Administrator/Staff Accountant evaluates and manages the payroll practices at Microbac, ensuring accurate employee compensation, tax withholdings, and deductions in compliance with federal, state and local regulations. This role is also responsible for providing support for balance sheet reconciliation for the Finance team. 

Essential Functions:

• Create efficiencies and improve processes for payroll practices, utilization of ADP Essential Time, and tax compliance. 
• With the utilization of ADP SmartCompliance, manage federal, state, and local tax withholdings, social security, and unemployment insurance. Monitor and maintain consistent processes for monitoring and reviewing tax compliance and filings. 
• Provide reports and data analysis for payroll cycles identifying with any discrepancies and/or adjustments creating inconsistency in numbers. 
• Assist senior leaders with analyzing data and providing information relating to overtime, vacation payout liabilities, and inconsistencies with recording of time and attendance or paid time off management. 
• Collaborate and have strong lines of communication with Human Resources on people moves, promotions, salary adjustments, new hires, terminations, discrepancies in payroll, etc. 

• Process bi-weekly payroll, distribute payroll reports, and execute and meet deadlines on all year-end processes as it relates to payroll and tax. 

• Maintain confidentiality and discretion with sensitive employee salary and personal information. 
• Assist with projects and initiatives as needed. 

Minimum Qualifications

• Bachelor’s degree in accounting, finance, or a related field or at least 5 years of managing payroll processes with the utilization of ADP Essential Time. 
• Certified Payroll Professional (CPP) preferred. 
• Advanced software proficiency with ADP Essential Time and Certinia, or another cloud-based business management platform that combines financial management, professional services automation, and enterprise resource planning tools. 

• Expert skill level in Microsoft Office, especially Excel and Outlook, and intermediate skill level with Teams and PowerPoint. 
• Strong knowledge and continuous education on the regulations for labor laws and state regulations for payroll and exiting employee pay requirements. 
• Experience with managing and reconciling balance sheets.
• Effective and articulate verbal and written communication skills. 
• Strong organizational skills and ability to multi-task in a fast-paced environment. 
• Strong attention to detail for reconciling payroll, reports, and audits.

In addition, the successful candidate will have: 

• A commitment and aspiration to positively accept and impact a culture of accountability, appreciation and respect.
• Eagerness to provide exceptional services and deliverables to the corporate and operations teams at Microbac. 
• A strong customer service mindset with the ability to manage inquiries and execute transactional work in a timely and efficient manner. 
• An eagerness to adapt to change, create efficiencies, find resolution to issues, and utilize resources to provide accurate responses. 

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements: 

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools; talk or hear. The employee is occasionally required to stand, walk, and sit.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include color vision and depth perception.

Working Conditions: 

As a privately held third-party testing company, Microbac operates with a commitment to culture, safety, quality, and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and life science markets.

OTHER:

This job description is not an exhaustive list of all duties an employee may be required to perform. Microbac reserves the right to revise the job description at any time. 

Employment is at-will. Microbac, promotes a drug-free, alcohol-free workplace. Applicants considered for hire must pass a drug test before beginning work. Refusal to submit to testing will result in disqualification of further employment consideration.

Microbac is an Equal Opportunity Employer – We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All qualified applicants will receive consideration for employment.