Job Description
The Administrative Support Specialist provides high-level administrative and coordination support across the Executive Assistant and VP Leadership Team. In this role, the Administrative Support Coordinator will support a broad range of administrative tasks including virtual scheduling, communicating with executive leadership across digital platforms, and keeping daily operations running efficiently across multiple teams. The ideal candidate is a self-motivated and effective communicator who can work independently, manage competing priorities across time zones, and follow through consistently.
This position is remote, though CT or ET time zone is preferred.
Resume upload is required for consideration to this role.
What You'll Do
- Provide broad clerical and administrative support across multiple teams and leadership levels
- Manage and maintain a variety of operational trackers, records, and dashboards, keeping information current and accessible
- Support expense reporting and invoicing workflows from collection through submission, ensuring accuracy and timely completion
- Coordinate virtual scheduling, meetings, and logistics — including preparation, note-taking, and follow-up across time zones
- Support travel logistics and coordination when needed, including room block management and event-related arrangements
- Communicate professionally with internal teams, clients, and stakeholders on behalf of leadership
- Maintain and audit distribution lists and organizational records in alignment with HR and leadership updates
- Monitor recurring reporting cycles and ensure consistent follow-through across multiple teams
- Perform data entry and analytical tasks with a high degree of accuracy
- Operate standard digital tools and software to support daily remote operations
- Proactively identify opportunities to improve efficiency and escalate issues to the appropriate level when needed
- While this is a fully remote position, occasional travel may be required in support of team events or leadership priorities.
Who This Role Supports
This position works closely with the Executive Assistant to the Chief Portfolio Officer and provides operational support across the VP Leadership Team and HR Team. Day-to-day direction comes from the EA.
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
What Success Looks Like
- Work is accurate, organized, and completed without needing reminders
- Deadlines are anticipated and managed proactively
- Senior leaders and the EA experience a measurable reduction in administrative load
- Workflows run consistently and reliably across all teams
- Professionalism and customer service are demonstrated in every interaction
Qualifications
- High School Diploma or GED required
- 1–3 years of administrative or office experience preferred
- Previous customer service experience required
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and general digital literacy
- Excellent verbal and written communication and listening skills
- Strong organizational, problem-solving, and analytical skills
- Shows initiative, follows established procedures, and demonstrates integrity
- Ability to work independently in a fast-paced, remote environment
- Professional etiquette and the ability to interact effectively with employees, clients, and the broader community
Education
About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.
