Assistant Facilities Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world 

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

We are seeking a detail-oriented and proactive Assistant Facilities Manager to provide comprehensive operational support across our strategic facilities management portfolio. In this role, you will work closely with the Facility Manager to optimize site performance through KPI monitoring, budget management support, and strategic planning contributions. You will coordinate all aspects of facility maintenance using JLL's Prism system, ensure compliance with health and safety regulations, and build positive relationships with tenants and clients. The ideal candidate will demonstrate strong analytical capabilities in preparing operational reports, possess excellent communication skills for stakeholder engagement, and show initiative in identifying process improvements. This position offers an excellent opportunity for an emerging facilities management professional to develop expertise in integrated property operations while contributing to the operational excellence of premium commercial properties. Join our team to support the delivery of world-class facility management services and drive measurable improvements in property performance.

An overview of the role:

Strategic Operations Support:

Assist in developing and implementing operational strategies to optimise site performance

Support the monitoring of key performance indicators (KPIs) for all operational areas

Contribute to Opex and Capex budget management, including data collection and reporting

Collaborate with the Facility Manager to align centre operations with overall business objectives

Participate in strategic planning sessions and provide operational insights

Facilities and Maintenance Management:

• Coordinate all aspects of facility maintenance, including preventative and corrective maintenance programs
• Maintain and monitor Planned Preventative Maintenance (PPM) schedules using JLL's Prism system
• Support compliance efforts with building codes, health and safety regulations, and environmental standards
• Coordinate contractors and service providers, ensuring they meet Cm3 prequalification requirements
• Conduct regular site inspections and identify maintenance needs

Health and Safety Support:

• Assist in developing and maintaining robust health and safety programs for each site
• Support risk assessments and help implement mitigation strategies
• Contribute to emergency preparedness and response procedures
• Ensure all staff and contractors are properly trained in safety protocols
• Maintain safety documentation and incident reporting systems

Tenant Relations:

• Build positive relationships with tenants and respond to their concerns promptly
• Coordinate tenant move-ins, fit-outs, and move-outs under the guidance of the Facility Manager
• Monitor tenant compliance with lease terms and property regulations
• Serve as a day-to-day point of contact for routine tenant matters

Client Management Support:

• Support the Facility Manager in maintaining strong, positive relationships with the client
• Participate in client meetings and communications as required
• Assist in preparing updates on performance, challenges, and opportunities
• Help identify opportunities to enhance property value
• Contribute to long-term planning and capital improvement projects
• Ensure responsive service delivery to support client satisfaction

Reporting and Analysis:

• Prepare operational reports and data for review by the Facility Manager
• Collect and analyse operational data to identify trends and areas for improvement
• Stay informed about industry trends and best practices
• Support the implementation of process improvements and innovations

Sounds like you? This is what we are looking for:

• Proven experience in facilities management with strong knowledge of maintenance coordination, PPM systems (preferably JLL's Prism), and compliance with building codes, health and safety regulations, and environmental standards
• Demonstrated ability in budget management (Opex and Capex), KPI monitoring, and operational reporting, with strong analytical skills to collect data, identify trends, and support strategic decision-making
• Comprehensive understanding of health and safety programs, including risk assessments, emergency preparedness, incident reporting, and ensuring contractor and staff compliance with safety protocols
• Excellent stakeholder management and communication skills, with experience building positive relationships with tenants, clients, and service providers while serving as a responsive point of contact
• Strong organizational and project coordination abilities, including managing contractor prequalification (Cm3), coordinating tenant move-ins/fit-outs, conducting site inspections, and supporting capital improvement projects
• Proactive problem-solver with attention to detail, ability to work collaboratively with Facility Managers, and commitment to continuous improvement and staying current with industry best practices

Benefits:

Great employee discounts off fitness, wellbeing & other renowned brands

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's #1 Commercial Real Estate firm

Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number REQ519455

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.