Executive Administrative Bookkeeper

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Experience in Administrative Roles: Minimum of 4-5 years of experience in executive assistance, operations, or administrative support, preferably within the security services or similar industries. 
• Proficiency in Technology: Advanced skills in Google Workspace (Sheets, Slides, Drive), QuickBooks, and other relevant tools to manage daily tasks and reporting effectively.
• Exceptional Writing and Communication Skills: Clear and professional written and verbal English communication, with minimal accent, to interact seamlessly with clients and team members. 
• Strong Organizational Abilities: Demonstrated ability to prioritize tasks, manage schedules, and maintain a high degree of accuracy in a fast-paced environment. 
• Self-Starter with Initiative: Proven ability to hit the ground running, independently manage tasks, and proactively identify solutions to challenges. 
• Attention to Detail and Research Skills: Sharp eye for detail in contracts, invoices, and databases, coupled with the ability to perform in-depth industry research.

Core responsibilities:

• Manage Invoicing and Contracts: Oversee accurate and timely invoicing, prepare and send out contracts, and ensure all documents are well-organized and accessible. 
• Email and Calendar Management: Monitor and respond to emails, schedule appointments with clients, and maintain seamless communication on behalf of the executive team.
• Research and Client Outreach: Conduct industry research to identify potential clients, track upcoming bids, and assist with maintaining a robust client pipeline. 
• KPI Dashboard Maintenance: Regularly update and manage KPI dashboards, ensuring metrics are current and aligned with organizational goals.
• Database Review and Reporting: Review internal databases for potential business opportunities, update records, and generate concise reports for leadership review. 
• Administrative Organization: Maintain an organized Google Share Drive, create presentations using Google Slides, and streamline processes to improve efficiency.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!