Payroll & HR Administration Specialist | Remote from Pakistan | USD Salary

About the Company

The company we are looking for specializes in products for retail stores, wholesale, and distribution partners.

Role Overview ~ Payroll & HR Admin Specialist

Position Summary

The Payroll & HR Administration Specialist will support the U.S. Finance and HR teams by managing payroll preparation, employee records, benefits administration, reporting, and HR administrative functions. While a 3rd party processes payroll, this role will ensure payroll accuracy, maintain employee records, coordinate with managers, and handle day-to-day HR administration.

Key Responsibilities

Payroll Administration

• Collect, review, and verify employee timecards.

• Review payroll data for accuracy before submission

• Process:

  • New hires

  • Terminations

  • Promotions

  • Pay rate changes

  • Bonuses and commissions

• Coordinate the payroll processing company

• Review payroll registers and resolve discrepancies.

• Maintain payroll records and supporting documentation.

• Prepare payroll-related journal entries for Finance.

• Assist with year-end W-2 and payroll reconciliations.

• Respond to employee payroll inquiries.

• Track PTO balances and attendance records.

HR Administration maintains electronic personnel files.

• Prepare offer letters and employment documents.

• Coordinate onboarding and offboarding.

• Track employee acknowledgments and required training.

• Maintain organizational charts.

• Assist with performance review administration.

• Prepare HR reports.

Benefits Administration: Coordinate employee enrollments.

• Maintain benefits records.

• Work with insurance brokers.

• Process qualifying life events.

• Track benefit deductions.

• Assist during annual open enrollment.

Reporting & Compliance: Prepare weekly payroll reports.

• Generate overtime reports.

• Prepare labor cost analysis.

• Maintain payroll SOPs.

• Assist with audits.

• Ensure compliance with federal and state payroll requirements.

Finance Support

When payroll activities are lighter, the employee can also:

• Prepare vendor setup forms.

• Reconcile payroll accounts.

• Update employee master files.

• Maintain insurance certificates.

• Organize accounting documentation.

• Assist with month-end closing schedules.

• Support AP and AR with administrative tasks.

• Prepare Excel reports and dashboards.

Required Skills

• Bachelor's degree in Accounting, Finance, HR, or Business.

• 3+ years of payroll or HR administration experience.

• Excellent Excel skills:

  • Pivot Tables

  • VLOOKUP/XLOOKUP

  • SUMIFS

  • Basic formulas

• Experience with payroll systems (Proliant experience is a plus).

• Strong attention to detail.

• Excellent English communication skills.

• Ability to work U.S. business hours (preferably CST overlap).

• High level of confidentiality.

Preferred Experience

• U.S. payroll processing, Multi-state payroll, Benefits administration, Workers' Compensation reporting, Garnishments, Payroll tax basics, Accounting background.

Ideal Candidate Profile

Since this is a remote role from Pakistan, I recommend looking for someone with:

• B.Com, MBA Finance, ACCA, or CA (Intermediate).

• 3–5 years of experience supporting U.S. payroll or HR.

• Strong Excel proficiency.

• Experience with U.S. payroll platforms such as Proliant, ADP, Paychex, UKG, or Paylocity.

Timings: US Time Zone

About HR Ways: HR Ways is an award-winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide, ranging from the world's biggest SaaS Companies to the most competitive Startups. We have entities in Dubai, Canada, the US, the UK, Pakistan, India, Saudi Arabia, Portugal, Brazil, and other parts of the world. Join our WhatsApp Channel https://whatsapp.com/channel/0029VamSiLr5fM5fMtAdCS2M to stay updated, or visit www.hrways.co to know more.