Accounts/Payroll Administrator

The Accounts/Payroll Administrator plays a vital role in ensuring the accurate and efficient processing of salaries, wages, and payments for employees, temporary staff, and contractors. This role requires a self-motivated and diligent individual who values confidentiality and is committed to delivering outstanding results. While the core responsibilities are outlined below, additional tasks related to the role may be required to support the successful operation of the Company.

PRIMARY RESPONSIBILITIES OF A PAYROLL ADMINISTRATOR

• Gather and track time records of employees and calculates hours worked to make accurate payments.
• Process and ensure timely payment of salaries and wages on a weekly basis.
• Act as a Receptionist to the payroll department by answering all questions relating to employees payments.
• Maintain and update payroll systems, ensuring employee details are accurate and current.
• Maintain records of regular deductions from employees payments such as deductions on health care and other deductions like Pay as You Earn (PAYE)
• Coordinate efforts between the payroll department and other departments such as the Human Resources and budget to ensure accurate employee data.
• Identify and resolve anomalies in payroll reports.
• Handle and monitor the use of the electronic time keeping system.
• Ensure maximum compliance with NZ payroll legislation and organizational procedures.
• Ensure prompt update of all software for accurate payroll processing and administration.
• Prepare and apply accounting standards to all financial reports.
• Generate and submit payroll reports, salary/wage schedules, and financial reporting as required.
• Ensure the submission of payroll reports and sheets for timely processing of staff salary and wages

PRIMARY RESPONSIBILITIES OF AN ACCOUNTS ADMINISTRATOR

• Assist with bookkeeping tasks, including data entry, reconciliations, and general accounts support.
• Prepare and apply accounting standards to payroll-related financial reports.
• Monitor and update systems to align payroll and accounts data.
• Support accounts payable/receivable functions as directed by the Finance Manager.

COLLABORATION & COMPLIANCE

• Coordinate with Finance, HR, and other subsidiaries/departments to ensure accurate employee data and reporting.
• Uphold confidentiality and compliance with all relevant laws, regulations, and policies.
• Able to provide support to Finance and Human Resources department.

REQUIREMENTS

• Tertiary qualification in Finance, Accounting, or a related field (preferred).
• Minimum 2-3 years experience in payroll or accounts administration.
• Strong working knowledge of tax procedures, payroll legislation, and compliance requirements.
• Proficiency in MS Office and accounting/payroll software.
• Excellent data entry, analytical, and problem-solving skills.
• Strong verbal and written communication abilities.
• Ability to manage time effectively, work independently, and as part of a team.
• High attention to detail, accuracy, and confidentiality.
• Trustworthy, respectful, and adaptable, with a commitment to professional growth.