Japanese Payroll Specialist

Job Summary: (Open for JAPAN NATIONALITY)

This role involves managing HR tasks related to payroll at the Entegris Business Service Center in Malaysia. Key responsibilities include handling data for new hires, employee status changes, terminations, and generating HR and payroll reports, all within set service level agreements. The position works closely with Corporate and Local HR, employees, and management, and also supports special HR projects. The HR Shared Services Operations Analyst works with stakeholders to improve processes and implement changes to increase efficiency.

Job Responsibilities:

• Implementation of the Global and Regional HR Strategy and policies, through leading the Entegris Business Service Center Malaysia Human Resources (EBSC Malaysia HR) team function, supporting and maintaining the infrastructure, systems and processes in line with company standards and legislations, ensuring a high standard of delivery of HR services to the enterprise.
• Delivering operational excellence of HR solutions, partnering with country HR, Corporate HR and other functional teams.
• Identifying opportunity and delivering continuous process improvements as part of key global HR projects to support the further development of the Shared Services HR function.
  • Delivering regional payroll solution requirements, time and attendance and statutory processing, to maintain compliance to legal, fiscal and regulatory requirement.
  • Ensure accurate and timely centralized reporting for personnel costs management and forecast initiatives.
  • Support the execution of Global Process Ownership for processes as defined and assigned by our Corporate HR office.
  • Driving success through working with peers and team-mates across geographies on common ways of working, process improvements and initiatives.
  • Identification opportunity for process improvement through process efficiency and/or automation.
  • Partners cross functionally to address operational requirements and compliance.
  • Key team member in automation initiatives for the Function as assigned by Corporate Office.
  • Partner with and influence required business partners to drive process, systems and organizational changes successfully.
  • Continuously meet the target of delivery of a comprehensive set of performance metrics.
  • Investigate and resolve complex issues that arise regarding policies, processes and practices.
  • Key point of contact to execute to HR processes transition to the EBSC - Malaysia HR team.
  • Deliver excellent HR customer service and operational excellence to regional HR customers, monitoring inquiries and internal customer satisfaction and providing escalated support as needed.
• Ensure all service delivery in full compliance to all audits, certification, HR policy and Employee Handbooks as related to processes and services delivered in the EBSC -Malaysia HR.

Job Requirements:

• Minimum a bachelors degree in any related field. Additional HR qualifications will be an added advantage.
• 5 years of experience in HR Shared Services environment, with a focus on managing end-to-end payroll operations for Japan and China.
• Must be able to speak, read and write in Japanese. Ability to speak Mandarin is an added advantage.
• Proficiency in Japan payroll experience. China payroll experience will be
• Experienced in driving and executing service migration projects in a matrixed organization.
• Strong analytical skills and attention to detail are required.
• Familiarity with Workday and Global View SAP system is advantageous.
• Having team lead experience will be preferred.
• Must be based in the Penang office.