Key Facts

Remote From:

North Carolina (USA)

Category: Executive Assistant

Full time

Mid-level (2-5 years)

English

Hard Skills

Calendar Management Google Workspace International Business Development Organizational Structure

Other Skills

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Microsoft Office
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Virtual Collaboration
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Microsoft Excel
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Communication
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Time Management
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Detail Oriented

Roles & Responsibilities

Minimum 3–5 years as an Executive Assistant or similar role, preferably supporting C-level executives.
Excellent written and verbal English communication skills.
Strong organizational and time-management abilities.
Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Teams, Zoom, Slack).

Requirements:

Schedule and coordinate meetings, interviews, and appointments across multiple time zones.
Monitor, prioritize, and respond to emails on behalf of the VP; draft correspondence as needed.
Arrange domestic and international travel, including flights, accommodations, and itineraries.
Create presentations, reports, and meeting materials; maintain accurate records and files.

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the VP. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Hybrid | Must reside in Sneads Ferry, NC

Key Responsibilities

Calendar Management: Schedule and coordinate meetings, interviews, and appointments across multiple time zones.
Email & Communication Support: Monitor, prioritize, and respond to emails on behalf of the VP; draft correspondence as needed.
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries.
Document Preparation: Create presentations, reports, and meeting materials; maintain accurate records and files.
Project Assistance: Support special projects, research tasks, and follow-up on action items.
Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.
Vendor & Client Liaison: Communicate with internal and external stakeholders on behalf of the VP.
Assist with office mail handling
Coordinate shipments, including: FedEx runs, company merchandise orders and deliveries, preparing and assembling company swag, merchandise, and gift boxes
Assist with ad hoc projects and carry out a wide range of personal and professional tasks as requested, including handling tasks as directed
Perform all other duties as assigned

Qualifications

Experience: Minimum 3–5 years as an Executive Assistant or similar role, preferably supporting C-level executives.

Skills

Excellent written and verbal English communication skills.
Strong organizational and time-management abilities.
Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Teams, Zoom, Slack).
Proficiency in Excel

Attributes

Detail-oriented, proactive, and resourceful.
Ability to work independently and manage competing priorities.
Preferred: Experience working remotely and familiarity with international business practices.

Compensation
Pay based on experience

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