Role overview

Qualifications

Bachelors degree with minimum 5 years of relevant experience in business/project planning
Masters degree with minimum 2 years of relevant experience in the same field
Strong experience in project planning, budget handling, and variance tracking
Proficiency in Microsoft Excel (must), with hands-on experience in formulas, pivot tables, and dashboards

Responsibilities

Develop and manage detailed project plans in coordination with technical and operational teams
Prepare Project Charters outlining objectives, scope, deliverables, stakeholders, timelines, and budgeting framework
Create and maintain monthly and quarterly budgets, aligned with project and departmental plans
Conduct variance analysis by comparing actual spending with planned budgets and identifying key deviations

Key facts

Remote from: Pakistan
Full time
Senior (5-10 years)
Operations Coordinator
English

Hard skills

Project Coordination Resource Management

Other skills

Budgeting
Microsoft Excel
Problem Reporting
Strategic Planning
Communication
Organizational Skills
Detail Oriented

About the company

XAD Technologies LLC

Telecommunications

Xad Technologies is a group of highly educated Academics, Researchers, and successful entrepreneurs, offering innovative solutions and professional services to Telecom, Information Technology, Security Solutions and Real Estate sectors. Xad has a proven track record of being the first choice of stake holders by providing desired solutions and services at high standards. VISION STATEMENT To be one of the top leading regional companies known for services, trust and innovative solutions in Telecom, IT Networks and Security Solutions. MISSION STATEMENTS To be the first choice of stake holders by providing desired solutions and services. To introduce innovative solutions in Telecom, IT Networks, Communication and Security Sectors to the UAE and Regional Industry. To promote research culture and contribute in the development of the country and the region. VALUE STATEMENTS Excellence/Quality: We value innovative, timely, efficient, solution-oriented, and cost-effective services and systems. We are committed to achieving the highest levels of customer satisfaction. Employee Focus: We are committed to the success of our employees as they are our most valuable resource. Teamwork: We value the contribution our staff makes in achieving our mission and we support and encourage teamwork and personal development to ensure a high level of competence, expertise, and satisfaction. Integrity: We provide services in an honest, ethical, open, courteous, caring and concerned manner, respecting all people and the free exchange of ideas. Stewardship: We practice sound financial management and are committed to ensuring the efficient and effective use of Company resources. Communication: We communicate with our investors, partners and staff to manage expectations and assure the highest levels of satisfaction. We actively seek partnership opportunities and solicit employee and customer input and respond to their concerns.

Company details

Company typeSME

IndustryTelecommunications

Company size1001 - 5000

Links

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Job description

We are seeking a proactive and detail-oriented Business Planning & Coordination Officer to support strategic planning, project coordination, and timely reporting across departments. This role is critical for aligning business activities with organizational goals and ensuring smooth execution of ongoing and upcoming initiatives.

Key Responsibilities:

Develop and manage detailed project plans in coordination with technical and operational teams, ensuring clear timelines, resource allocation, and milestones.

Prepare Project Charters outlining objectives, scope, deliverables, stakeholders, timelines, and budgeting framework.

Create and maintain monthly and quarterly budgets, aligned with project and departmental plans.

Conduct variance analysis by comparing actual spending with planned budgets and identifying key deviations.

Utilize advanced Microsoft Excel to prepare dynamic reporting sheets, trackers, and dashboards for planning and monitoring.

Coordinate with internal departments to gather data, validate assumptions, and consolidate planning inputs.

Prepare and present professional reports and written summaries, including progress updates and budget utilization reports, for the Head of Planning and senior management.

Assist in long-term strategic planning, resource forecasting, and preparation of planning documentation.

Monitor plan execution and ensure alignment with organizational goals and timelines.

Contribute to the improvement of planning tools, templates, and internal reporting structures.

Educational Qualification:

Bachelors degree with minimum 5 years of relevant experience in business/project planning, or

Masters degree with minimum 2 years of relevant experience in the same field.

Strong experience in project planning, budget handling, and variance tracking.

Proficiency in Microsoft Excel (must), with hands-on experience in formulas, pivot tables, and dashboards.

Excellent communication and writing skills, with the ability to draft clear reports, emails, and planning documents.

Strong organizational and coordination skills with attention to detail.

Position Details:

Reports to: Head of Planning
Location: Remote
Working Hours: 9:30AM to 6:30 PM PST
Good Internet and proper setup is must.