3 years’ experience in service center operations or scheduling/forecasting within a call center environment
Proficient in Microsoft Applications including Word, Excel, and Access
Strong analytical and problem-solving skills
Requirements:
Perform analysis of historical business data to determine future workload trends and plan staffing levels
Partner with business leaders to develop staffing capacity and assist with ad hoc workforce planning analysis requests
Forecast call volume and resource requirements, including development of long-range capacity and workload requirements
Evaluate and analyze call volume and staff forecasting and generate weekly schedules based on forecasted volumes
Job description
Our client, a Health Insurance company, is looking for a Analyst, Workforce Mgmt II for their Remote location.
Responsibilities:
Responsible for performing analysis of historical business data, including past call and transaction volume, projected business trends and events, and other possible drivers of workforce volume to determine future workload trends and plan staffing levels as appropriate for the Customer Service Center.
In this role, the Workforce Mgmt. Analyst II will partner with business leaders to develop staffing capacity as well as assist with ad hoc workforce planning analysis requests to ensure adequate coverage to meet and exceed customer service standards.
30% Responsible for forecasting call volume and resource requirements necessary to meet objectives, including development of the following: long range capacity and workload requirements, day of week and intra-day call volume forecasts. Responsibilities also include development, analysis and recommendation of appropriate staffing plans identifying optimal work schedules and workload requirements, provide analysis and recommendation for ongoing adjustments and improvements to staff levels, skill groups and capacity plans.
20% Evaluate and analyze all aspects of call volume and staff forecasting and generate weekly schedules based on forecasted volumes. Provides effective work schedules for call-handling positions to meet service level requirements most efficiently as defined by management.
20% Maintains accuracy and data integrity of Scheduling/Forecasting database including schedule preference and headcount information. Designs, builds, and maintains databases and/or spreadsheets tracking key service statistics. Import data from other database sources as needed to generate reports. Identify and address new and developing scheduling/staffing needs by providing an ongoing review and evaluation of scheduling policies and procedures. Performs regular and ad hoc reporting as required.
20% Proactively incorporates cyclical and periodic events into forecasted weekly, monthly, and annual volume and staffing plans, including skills based routing methodology. Monitor and report schedule adherence.
10% Participate in scheduled Forecasting / Planning meetings. May be asked to coordinate the activities of other Workforce Management Team members. Assist in carrying out disaster recovery plans when necessary. Complete special projects as assigned.
Requirements:
Bachelor's Degree
3 years’ experience in service center operations or scheduling/forecasting within a call center environment.
In lieu of a bachelor’s degree, an additional 4 years of relevant work experience is required in addition to the required work experience.
Knowledge, Skills and Abilities (KSAs):
Proficient in Microsoft Applications including Word, Excel, and Access., Advanced
Ability to define problems, collect data, establish facts and draw valid conclusions., Advanced
Must possess strong statistical and analytical ability and strong organizational skills with a good attention to detail., Advanced
Must have excellent interpersonal, oral and written communication skills., Advanced
Ability to work independently and collaboratively is also required., Advanced
The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes them ineligible to perform work directly or indirectly on Federal health care programs.
Must be able to effectively work in a fast-paced environment with frequently changing priorities, deadlines, and workloads that can be variable for long periods of time.
Must be able to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence.
Must be able to effectively communicate and provide positive customer service to every internal and external customer, including customers who may be demanding or otherwise challenging.
Strong analytical and problem-solving skills with the ability to identify trends, perform root cause analysis, and provide actionable recommendations.
Advanced Microsoft Excel proficiency, including pivot tables, lookup functions, formulas, and data analysis techniques.
Workforce Management knowledge and experience, including forecasting, scheduling, capacity planning, shrinkage, and contact center performance metrics (AHT, ASA, Service Level, Occupancy, and Abandonment Rate).
Experience with contact center technologies and Workforce Management platforms, including Genesys Cloud, NICE IEX/CXone, or similar systems.
Strong communication and stakeholder management skills with the ability to effectively present findings, collaborate across teams, and influence operational decisions.
