Financial Administrator at Click Learning

Click Learning is tackling South Africa’s education crisis with smart, scalable solutions that make a real difference. We deliver interactive online programmes that boost literacy, numeracy, and digital skills for primary school learners in under-resourced communities. By combining technology with on-the-ground support, we’re helping children build the foundations they need for long-term success and to build sustainable livelihoods. As a secondary outcome, we create jobs for previously unemployed youth to support in the schools and provide them with skills development to move onto better employment opportunities. We’re growing—and we’re looking for people who want their work to matter. Click Learning is one of the leading EdTech organisations in Africa. With rapid growth over the past few years and now maturing as an organisation, Click reaches over 235,000 learners in 316 schools, with over 23,000 devices under management, overseeing 1,000+ youth facilitators and 85 core staff in 4 head offices.

We are looking for a detail-oriented Financial Administrator to own the day-to-day transactional engine of our finance function. This is a hands-on role for someone who takes pride in accuracy, thrives on process, and is comfortable working across payables, receivables, cashbook, and reconciliations in a fast-moving environment.

What you'll do?

Payments & Creditors

• Manage the full procure-to-pay (P2P) cycle, including purchase order creation, 3-way matching, and invoice capture in Xero
• Verify supplier invoices for accuracy and completeness before processing
• Prepare and maintain supplier reconciliations and manage payment staging per contractual terms
• Perform regular reviews of outstanding commitments and overdue creditors

Income & Debtors

• Generate accurate customer invoices and billing statements for funders and schools
• Maintain the accounts receivable ledger and actively follow up on outstanding payments
• Allocate daily bank transactions across multiple banking platforms and Xero
• Issue Section 18A tax certificates in compliance with SARS requirements

Cashbook & Reporting

• Update the cash flow forecast daily and weekly; monitor upcoming commitments proactively
• Perform comprehensive monthly reconciliations and provide clean financial analysis to the finance team
• Support the preparation of quarterly, bi-annual, and annual reporting packs

Process & Compliance

• Draft and maintain SOPs for all significant transaction classes
• Identify and drive at least one process optimisation project per month
• Ensure full audit-readiness and compliance with SARS, and internal controls

Technical skills

• Xero experience is non-negotiable
• Solid bookkeeping skills: accounts payable, accounts receivable, bank reconciliations, cashbook processing
• Proficient in Google Workspace (Docs, Sheets) or Microsoft Excel
• Familiarity with 3-way matching, PO workflows, and payment preparation
• Understanding of Section 18A certificates and SARS compliance is an advantage

KEY PERFORMANCE METRIC

The role's success will be measured directly against the following default weightings, assessed via monthly performance reviews:

• Operational Finance (Weighting: 40%): Adherence to the P2P cycle, document verification and 3-way matching, Xero entry, supplier reconciliations, cash flow forecast actuals updates, and meeting month-end processing timelines.
• Financial Reporting (Weighting: 30%): Accuracy of transaction tracking, chart of accounts classification, meeting management account deadliness, journal entries, and annual external audit-readiness.
• Budgets & Forecasting (Weighting: 10%): Tracking and monitoring weekly cash flow forecasts, establishing budget guardrails to prevent unauthorized overspends, and providing inputs for quarterly, bi-annual, and annual reporting packs.
• Projects: Process Automation (Weighting: 10%): Progress in reducing manual workflow durations, identifying and executing one operational process optimization per month, and collaborating on automated tool integrations.
• Projects: Delivery & Communication (Weighting: 5%): Absolute ownership of deadlines through weekly execution plans, proactive communication of delays, and closing feedback loops with actionable solutions.
• Business Partnering (Weighting: 5%): Maintaining internal Service Level Agreements (SLAs), managing operational queries, and ensuring team compliance with changes to internal control policies or accounting standards.

What are we looking for?

• Diploma in Bookkeeping, Financial Accounting, or a related field
• Minimum 3 years’ experience in a financial administrator or comparable role
• Proficient in G-Suite
• Valid driver’s licence and own car
• Strong planning skills and diary management
• Excellent communication skills both verbal and written

Our ideal candidate brings the following attributes

The successful candidate should have the following attributes:

• An individual who is able to build solid relationships and communicate effectively with various stakeholders
• A self-starter who can work autonomously while maintaining open communication with the team
• Highly organised with the ability to manage multiple deadlines simultaneously
• Comfortable in a fast-paced, evolving environment with a lean toward process improvement
• Has a desire to learn and continuously improve on his/her organisational knowledge and skills
• Is organised with the ability to multitask in a high pressure work environment
• An individual that takes the initiative to solve problems with speed and efficiency
• A team player who is approachable
• Has great attention to detail
• Is positive and patient
• Honest, ethical, and committed to confidentiality and compliance.

What we are offering

• Salary Inclusive of the following benefits
  • 5% Pension Fund Contribution - Employer
  • Death cover – Employer
  • LTE Data for work
  • Annual leave: 20 days