Role overview

Qualifications

at least 2+ years of U.S. payroll and benefits administration experience (required)
Hands-on experience with billing and invoicing systems
Proficiency with payroll platforms (ADP, Gusto, Paychex, QuickBooks Payroll, etc.)
Strong knowledge of U.S. labor laws and payroll compliance

Responsibilities

Process and manage U.S. payroll (multi-state experience strongly preferred)
Administer and track U.S. employee benefits (health, 401k, PTO, etc.)
Prepare, send, and track client billing and invoices
Reconcile payroll reports, benefits deductions, and billing statements

Key facts

Remote from: Philippines
Full time
Mid-level (2-5 years)
Payroll Clerk
English

Hard skills

Payroll Computation Payroll Regulations Benefits Administration Invoicing Payroll Systems Labor Law Online Communication Multi-State Payroll HR Service Delivery Intelligent Virtual Assistant

Other skills

Detail Oriented
Organizational Skills
Non-Verbal Communication

About the company

Vivid Money

Financial Services

Vivid offers a unique mobile banking app and a distinctive digital investing platform from a single app. Whether it’s payments, transfers, multi-currency accounts, spendings reports, split bills as well as the possibility to invest in international stocks, ETFs, and precious metals. With over 150 listed cryptocurrencies, Vivid offers one of the biggest portfolios in Europe. With Vivid, managing your finances is easy, flexible, and 100% transparent. We founded Vivid to bring a colourful and entirely different experience to dealing with personal finance. With our knowledge and experience, we strive to help our customers earn more and increase their wealth. On the 8th of June 2020, Vivid was launched in Germany as its first market, followed by France, Spain, and Italy, with more European countries to come! Already over 500,000 customers throughout Europe enjoy our superior banking and investment experience – and love to collect cashback in the form of Stock Rewards. In not even two years, we’ve grown from one tiny office in Berlin’s Neukölln neighbourhood to a company of more than 300 people, with 30+ different nationalities. Next to our headquarters in Berlin (GER), we work from Vivid Hub Amsterdam (NL) and Vivid Tech Hub in Almaty (KAZ). Vividians are coming together to collaborate and exchange ideas. We are working in proud partnerships with Solaris SE, CM Equity, and VISA. As a company, we have already raised over 200 million euros from renowned investors, including Ribbit Capital, Greenoaks Capial, and the SoftBank Vision Fund 2, and is valued at 775 million euros.

Company details

Company typeScaleup

IndustryFinancial Services

Company size201 - 500

Links

Website LinkedIn See all jobs

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Job description

📷 Please follow @marketingbybahaa on Instagram for more information

Global Pacific Support is proud to partner with our client in the search for a highly skilled Virtual Assistant with proven U.S. payroll and billing expertise. This role is ideal for someone who thrives on accuracy, compliance, and detail, ensuring payroll runs smoothly and billing is always on point.

Responsibilities

Process and manage U.S. payroll (multi-state experience strongly preferred)
Administer and track U.S. employee benefits (health, 401k, PTO, etc.)
Prepare, send, and track client billing and invoices
Reconcile payroll reports, benefits deductions, and billing statements
Maintain accurate payroll and billing records for compliance
Liaise with employees, vendors, and clients on payroll and billing questions
Provide administrative support to HR and finance teams as needed

Requirements

at least 2+ years of U.S. payroll and benefits administration experience (required)
Hands-on experience with billing and invoicing systems
Proficiency with payroll platforms (ADP, Gusto, Paychex, QuickBooks Payroll, etc.)
Strong knowledge of U.S. labor laws and payroll compliance
Excellent organizational skills and extreme attention to detail
Strong written and verbal communication skills
Ability to work independently and handle sensitive information with discretion

Nice to Have

Experience with multi-state payroll
Background supporting HR or finance teams
Previous experience as a Virtual Assistant

Benefits

100% remote role
Partner with a growing, professional team
Play a key role in ensuring payroll and billing accuracy
Opportunities for professional growth and development