Deal Administrator (contract)

Full-time contract
Remote — Canada Eastern Time preferred

Real estate tech-focused brokerage

About the role

We're partnering with a fast-growing Canadian real estate technology company to find a Deal Administrator who thrives in a high-volume transaction environment. This is a full end-to-end role — you'll own the deal process from document intake to final close, working across multiple provinces and touching everything from commission receipting to FINTRAC compliance.

If you like clean files, moving fast, and knowing that the details you catch actually matter, this one's for you.

What you'll be doing

• Managing buying, listing, leasing, and builder deals across Ontario, BC, and Alberta — reviewing documentation, entering into LoneWolf, closing deals, issuing deposit receipts, and ensuring all trade documents are signed and filed.

• Processing commission receipting, EFT payments to agents and co-operating brokerages, landlord payments, deposit returns, and preparing EFT files for upload to financial institutions.

• Sending commission invoices to lawyers and co-operating brokerages and following up on outstanding payments.

• Issuing Trade Record Sheets and maintaining complete, properly filed deal documentation throughout each transaction.

• Responding to agent inquiries and following up on outstanding paperwork — listing agreements, deal documents, and anything in between.

• Reviewing Agreements of Purchase and Sale, agency forms, and FINTRAC requirements to keep every transaction compliant.

What we're looking for

• 3 to 5 years of experience in real estate deal administration or brokerage operations.

• Hands-on experience processing buying, selling, and leasing transactions.

• Working knowledge of LoneWolf or a comparable deal processing platform.

• Strong understanding of Agreements of Purchase and Sale, agency forms, and standard real estate documentation.

• Practical knowledge of TRESA and FINTRAC requirements and how to apply them in a live transaction environment.

• Experience with commission processing, EFT payments, invoicing, and reconciliation.

• Proficiency with Adobe Acrobat and Google Workspace.

• Sharp attention to detail, strong organization, and the ability to manage multiple priorities in a remote environment.

Nice to have: Multi-province brokerage experience (ON, BC, AB), familiarity with Fintracker or similar compliance tools, or a background in accounting, finance, or business administration.

Base salary range

$50,000 – $65,000 CAD / year

Final offer based on experience.

What you can expect

• Remote-friendly setup — work from anywhere in Canada.

• Competitive compensation and generous vacation.

• A start-up environment that values your output and gives you room to grow.

• Continuous learning culture with real development opportunities.