Key Facts

Remote From:

New York (USA)

Category: Administrative Assistant

Fixed term

Mid-level (2-5 years)

English

Hard Skills

Manage Executive Schedule Executive Development Meeting Facilitation Conference Room Technology Expense Reports Contact Management Systems Phone Screening Visitor Management Organizational Structure Cross-Functional Collaboration

Other Skills

•
Microsoft Office
•
Virtual Collaboration
•
Agenda (Meeting)
•
Communication
•
Multitasking
•
Reliability

Roles & Responsibilities

At least 3–5 years of administrative experience in financial services.
Experience supporting executive-level managers.
Strong skills in Microsoft Word, Excel, PowerPoint, and Copilot.
Experience with Concur preferred.

Requirements:

Calendar scheduling: Manage multiple executive calendars, coordinate recurring meetings, and resolve cross-time-zone scheduling conflicts.
Meeting logistics: Prepare agendas, gather materials, and coordinate conference room and virtual meeting setup.
Administrative coordination: Support travel arrangements, expense reports (Concur), and visitor logistics with IT admin team.
Communication and cross-team collaboration: Screen calls, route inquiries, maintain Outlook contacts, and partner with administrative staff to support senior management.

BizTek People, Inc.

Human Resources, Staffing & Recruiting

About BizTek People, Inc.

BizTek People is a premier woman and minority owned high-end technology staffing firm headquartered in downtown Portland, Oregon. With a personal commitment to excellence from each one of us, we're here to ensure that our clients receive the most competent solutions for all their business and technology needs. We operate in the following verticals: - Project Management Practice - Technology Consulting Practice - Big Data Practice - Product Development Practice BizTek is known for our holistic principles, integrating business, technology, and people. We support local charities such as the Juvenile Diabetes Research Foundation (JDRF) and Oregon Repertory Singers (ORS). BizTek has been on the Portland Business Journal's "Fastest Growing Companies" list for 3 years in a row! If you are looking to grow with us, please send your resume and inquiry to info@biztekpeople.com.

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 201 - 500

Website LinkedIn See all jobs →

Job description

BizTek People is in search of an experienced Administrative Assistant for our client in NYC!

This is a 3-month contract role with a high possibility of extension based on performance!

Location: Remote, priority will be given to candidates located in or aligned with the Eastern Time Zone.

Pay: $20–25/hour, holistic benefits package offered

Responsibilities:

Calendar & Scheduling: Manage multiple executive calendars, coordinate recurring meetings, and resolve scheduling conflicts across time zones.
Meeting Logistics: Prepare agendas, gather materials, and handle all logistics including conference room and virtual meeting setup.
Administrative Coordination: Support travel arrangements, expense reports (Concur), and visitor logistics in collaboration with the IT admin team.
Communication Support: Screen calls, route inquiries, and maintain accurate contact lists in Outlook.
Cross-Team Collaboration: Partner with other administrative staff to ensure consistent and reliable support for senior management.

Qualifications