Administrative Assistant of Clinical Studies Level 1

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Senior Administrative Assistant at ICON, you will bring your expertise to our administrative services function, taking ownership of key deliverables and mentor colleagues across the team.

What You Will Do:

You will take ownership of executive support and administration deliverables, applying your expertise to complex challenges.

Key responsibilities include:

• Managing complex calendars, scheduling appointments, and coordinating meetings for senior executives and management team members.
• Handling confidential and sensitive information with discretion and professionalism.
• Drafting and editing correspondence, reports, presentations, and other documents as needed.
• Serving as a primary point of contact for internal and external stakeholders, including clients, vendors, and partners.
• Coordinating travel arrangements and accommodations for executives and management team members.
• Providing administrative support for special projects, events, and initiatives as assigned.

Your Profile:

You will have a strong foundation in executive support and administration, with the experience to work independently and guide others.

Required qualifications and experience:

• Bachelor's degree or equivalent work experience.
• Proven experience as an administrative assistant or similar role, supporting senior executives and management in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels of the organization.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity.
• Proactive, detail-oriented, and adaptable, with a positive attitude and willingness to take on new challenges.

Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply