Executive Administrative and Governance Coordinator

Schedule: Full Time (1.0 FTE). M4BL practices a five-day work week, with hours of operations between 10:00am-6:00pm ET.

Location: Remote. This role includes travel during approximately five weeks or 10% per year for internal staff gatherings, convenings with M4BL’s ecosystem organizations, and external conferences.

Supervised by: Manager for Executive Initiatives 

Reports to: Co-Executives, Board of Directors and M4BL Strategy Table

Salary: $ 88,000-$ 103,000 annually, with full health benefits for employee and dependents, employer-funded retirement plan, remote work stipend, and generous front loaded time off and sick days

Application Instructions/Deadline:

Submit your resume and responses to the application questions through M4BL's BambooHR portal. Cover letters are required. Candidates who advance may be invited to share a writing sample.

We encourage applications from people whose experience has been shaped by movement work, community organizing, and other non-traditional paths.

Applications are reviewed on a rolling basis until the position is filled.

MOVEMENT FOR BLACK LIVES

The Movement for Black Lives (M4BL) is an ecosystem of organizations and individuals creating a shared vision and strategy to win rights, control and resources for Black people. Building on the legacy and strategies of past movements, the Movement for Black Lives has created a broad political home for Black organizers, activists, and their organizations. Our ecosystem is held together by politics of abolition, anti-capitalism and radical Black Queer Feminisms, and a value system that fights for the most marginalized amongst us. 

POSITION SUMMARY

The Executive Assistant/Governance Coordinator provides administrative support of a substantial and confidential nature to the Co-Executive Directors, anticipating their needs and proactively solving problems as well as support to the M4BL Board of Directors. The Governance Coordinator will work closely with the Strategy Table coordinator to ensure effective and seamless support of M4BL governance.  Most of the work requires a high degree of autonomy, without prescribed procedures, and with delegated authority to exercise discretion and judgment especially in communication with stakeholders.  Many competing objectives, priorities and demands are typical of this role.  

ESSENTIAL FUNCTIONS

(*The Movement for Black Lives is committed to responding flexibly to changing circumstances and priorities which means that the expectations of every position are dynamic. This description reflects the assignment of essential functions but does not proscribe or restrict the tasks that may be assigned.)

• Coordinate the Co-Executive Director's activities, including the management of complex calendars, travel arrangements and associated logistics, independently committing the executive's time to those requesting access based on an in-depth understanding of their priorities and needs and their role within the values and priorities of M4BL  
• Independently prioritize, plan, coordinate and oversee logistics for meetings and conferences with individuals and entities internal and external to M4BL for the Co-Executive Director and for the Board of Directors 
• Prepare, compile, and disseminate all Board meeting documents, committee meeting documents and keep impeccable minutes of the governing bodies per regulations  
• Employ exemplary organizational and planning skills by organizing and managing logistics associated with Board Committee meetings, Executive Committee meetings, Finance Committee meetings, staff/board retreats and other internal meetings/events/retreats   
• Compose correspondence; develop, review, and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes
• Manage multiple projects; anticipate and track critical dates, expenses, events and logistical needs for the Board and the Co-EDs 
• Organize and maintain filing systems and ensuring all pertinent information and supporting materials are retained in accordance with the highest governance standard
  
• Assist in documentation of purchases with M4BL credit card and submitting receipts for reimbursement 
  

REQUIRED QUALIFICATION

• Bachelor's degree and seven years of relevant experience or combination of education and relevant experience
• Demonstrated extensive high-level administrative experience supporting executive level individuals

CORE COMPETENCIES

• Commitment to advancing racial justice and liberation for Black communities.
• Demonstrated alignment with the values and principles of the Movement for Black Lives, including abolition, anti-capitalism, and radical Black Queer Feminisms.
• Deep commitment to the organization's mission, vision, and values, including a passion for social change and community empowerment.
  
• Integrity and ethical conduct in all aspects of leadership and decision-making. 
• Excellent verbal and written communication skills to articulate the organization's mission, engage stakeholders, and build relationships.
• Strong interpersonal skills to collaborate with diverse individuals and teams
• A work ethic with a ‘no problem is too big, no question is too small’ attitude
• The ability to thrive in a collaborative, dynamic, fast-paced work environment where priorities are often evolving to adapt to the movement’s needs and emergent opportunities
• Resilience to overcome challenges and setbacks while maintaining focus on long-term goals and objectives. 
• A team player with high attention to detail and who can drive impact at the operational and tactical levels 
• Unimpeachable ethical standards, confidentiality, and personal integrity, always demonstrating self-awareness, dependability and a commitment to upholding team morale and organizational culture
• Strong analytical and problem-solving skills, with the ability to identify challenges, develop solutions, and implement effective strategies
• Ability to work with multiple Movement and political actors 
• Contextual understanding of executive's role within governance, resource strategy and movement building ecosystems 
• Demonstrated ability to handle sensitive issues and maintain confidentiality
  

LOCATION

Anywhere within the United States. Must be comfortable and able to work remotely and have access to reliable internet connection. This role includes travel during approximately ten weeks per year for internal staff gatherings, convenings with M4BL’s ecosystem organizations, and external conferences. May also require travel and work on occasional weekends and evenings as determined.

ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES

We are committed to ensuring an inclusive hiring process. If you require accommodations to fully participate in the application or interview process, please contact hiring@m4bl.org.

EQUAL OPPORTUNITY WORKPLACE

The Movement for Black Lives is proud to be an equal employment workplace. We welcome and encourage job applicants motivated to partner with us in addressing social injustice and those with personal experience around injustice. We prohibit discrimination and harassment of any kind based on any of the following factors; race, color, religion (including religious dress and grooming practices), age, sex/gender (including pregnancy, childbirth, breastfeeding, and/or related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (genetic characteristics, cancer, or a record or history of cancer), military or veteran status, national origin, ancestry, disability (mental and physical, including HIV/AIDS, cancer, and genetic characteristics), and genetic information. 

Compensation$ 88,000-103,000