Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Fund Administration Operational Due Diligence Company Administration Regulatory Compliance Regulatory Compliance Inventory Valuation Bank Account Management Vendor Management Compliance Management Risk Management +7 more

Other Skills

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Teamwork
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Detail Oriented
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Time Management

Roles & Responsibilities

Experience in the operational administration of companies
Diploma or Degree in Business or Accounting
Minimum 3-5 years of working experience in Administration and Operations; relevant experience in Regulatory Compliance and Internal Audit is a bonus
Meticulous, accurate, detail-oriented with good time management

Requirements:

Support documentation for new incorporations and fund establishments; maintain ongoing company and fund maintenance, and review subscription and redemption agreements
Manage fund subscriptions and redemptions; coordinate Board and Investment Committee meetings, minutes, and resolutions
Oversee IT providers to implement security features, data backups, and website maintenance
Prepare and submit regulatory reporting to regulators and authorities (e.g., MAS, CIMA, CRS, FACTA, ES)

Great Pyramid

Human Resources, Staffing & Recruiting

About Great Pyramid

Great Pyramid is a one-stop HR solutions provider. Its mission is to provide high quality solutions at competitive rates with a dedication to building strong partnerships and a solid commitment to clients in Malaysia. We specialise in the following solutions: 1. Immigration - Employment Pass (EP), Dependent Pass (DP), MM2H, Spouse Visa, Residence Pass-Talent (RPT) and etc. 2. Recruitment - Executive search, permanent recruitment and Onsite Talent Partner (OTP). 3. Workforce Management - Contract staffing, Employer of Record (EoR), payroll management and payroll outsourcing. Great Pyramid is a licensed Private Recruitment Agency in Malaysia under the entity Agensi Pekerjaan Great Pyramid Sdn Bhd (JTKSM 968).

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

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Job description

About the client:

Our client is an asset management and advisory group headquartered in Singapore; we seek an experienced, efficient, and reliable individual to head the Operations/Administration function, reporting to the Managing Director/Founder.

Job Responsibilities:

Operations/Administration Responsibilities

Companies & Funds: Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.
Banks & Brokerages: Support Manager maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.
Information Technology: Oversee IT providers to implement security features and back-ups, and maintain websites.
Commercial: Manage purchase and sale of real assets, maintain inventory lists, and manage valuations.
Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment.
Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).

Operational Excellence

Develop, maintain, update, and ensure adherence to a comprehensive risk management framework that integrates regulatory requirements, internal policies, and industry best practices.
Continuously monitor and analyze regulatory updates, assess potential risks, and implement proactive strategies to ensure operational resilience and excellence.
Training: Conduct internal compliance training and oversee training schedule for staff members.

Candidate Qualities & Qualifications

Experience in the operational administration of companies
Diploma or Degree in Business or Accounting
Minimum 3-5 years of working experience in Administration and Operations; relevant experience in Regulatory Compliance and Internal Audit will be a bonus
Meticulous, accurate, and with attention to detail
Proactively anticipate, troubleshoot, overcome, and/or escalate client and product needs/issues
Good team player with a strong willingness to participate and help others
High sense of urgency and good time management to prioritize tasks