Bookkeeper & Administrative Finance Coordinator (Remote) Location 🔹 100% Remote
Experience Level 🔹 Senior
Work Schedule 🕒 Monday to Friday, 8:00 AM – 5:00 PM (EST)
English Level 🔹 Advanced (C1)
Role Overview The Bookkeeper & Administrative Finance Coordinator will support the transition of bookkeeping and finance operations in-house across multiple entities. This role will handle Accounts Payable (AP), Accounts Receivable (AR), general bookkeeping, vendor management, digital organization, and operational support, working closely with senior leadership.
Key Responsibilities 📊 Bookkeeping & Financial Operations
• Manage day-to-day bookkeeping activities across multiple entities.
• Maintain general ledgers and accurately categorize expenses.
• Assist with monthly close, financial reporting, tax preparation, and process improvements.
• Collaborate cross-functionally with senior leadership.
💳 Accounts Payable (AP)
• Manage vendor profiles, W9s, and payment preferences.
• Review and process bills across all brands.
• Prepare payment runs and track due dates.
• Resolve vendor inquiries and discrepancies.
💰 Accounts Receivable (AR) (for select brands)
• Generate invoices and reconcile AR aging reports.
• Monitor and follow up on outstanding payments.
• Support integrations with CRM and e-commerce platforms (e.g., HubSpot, Shopify).
🗂️ Administrative & Operational Support
• Maintain organized digital documentation and contracts.
• Support internal process onboarding and documentation.
• Help build scalable workflows and standard operating procedures (SOPs).
Mandatory Requirements
• Minimum 2 years of experience working with U.S.-based companies in accounting or bookkeeping.
• Strong hands-on experience with QuickBooks Online, Excel, and Google Sheets (Excel test required).
• Advanced English communication skills (written and spoken).
• High attention to detail, strong organization, and ability to work independently in a remote environment.
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