Client Concierge / Administration Coordinator (021 - 723)

Looking for Philippines-based candidates

Job Role: Client Concierge / Administration Coordinator

Compensation range: $1000 - $1500 AUD  Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 8 AM - 4 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are:
At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

A fast-growing property and homeownership solutions company focused on helping individuals and families transition from renting to owning their own homes through innovative, no-deposit or low-deposit pathways. 

Role Overview:
We are looking for a proactive and detail-oriented Client Concierge & Administration Coordinator to support a fast-growing property and building business. We are looking for someone who can take ownership of day-to-day operations, streamline processes, and ensure a smooth experience for clients from onboarding through project completion. This role will play a key part in managing client communications and administrative processes,  ensuring clients feel informed, supported, and looked after throughout their journey.

Key Responsibilities: 

• Manage general administrative tasks and oversee inbox management, ensuring timely, clear, and professional communication
• Act as the primary point of contact for clients, handling communication via email and phone
• Coordinate property contracts and guide clients through documentation and agreement processes
• Manage progress payment coordination between builders, clients, and lenders
• Follow up and collect required documents from clients such as IDs, signed forms, and supporting paperwork
• Provide consistent finance and build updates, and respond to general client inquiries throughout the project lifecycle

Requirements

• Strong experience in administrative support, client coordination, or similar roles
• Exceptional communication skills (written and verbal) with the ability to explain clearly and professionally
• Strong listening skills - able to understand client needs, pick up on details, and respond thoughtfully
• A genuine client-first mindset with a concierge-style approach to service
• High attention to detail and ability to manage multiple tasks and deadlines
• Experience working with CRM systems and managing data accurately
• Ability to work independently, take initiative, and stay organised in a fast-paced environment
• Experience in finance, property, construction, or related industries is highly preferred

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)