Key Facts

Remote From:

Philippines

Part time

Mid-level (2-5 years)

English

Hard Skills

Invoicing Accounting Software Digital File Management Office Management Cryptographic Protocols Cash Register Tax Documentation Accounts Payable Standards Organization Version Control Security Engineering Billing Inquiries Presentation Design Regulatory Compliance Accounting Remote Administration

Other Skills

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Organizational Skills
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Detail Oriented

Roles & Responsibilities

Experience in administration, document control, or office support roles.
Strong organisational skills and high attention to detail.
Ability to handle repetitive, process-driven tasks with consistency.
Strong written English communication skills.

Requirements:

Organise and standardise SOPs, policies, and operational documents; maintain document consistency and version control across multiple sites while ensuring alignment with compliance standards.
Provide billing support: raise invoices in Xero (approximately 40-50 per month), process billing data through structured workflows, assist in invoice preparation, and support reconciliation as required.
Perform general administration across multiple related entities, including managing receipts and tax-related documentation, collating structured data, and communicating with contractors via email as needed.
Operate in a regulated/compliance-driven environment with secure remote systems, maintaining data privacy protocols.

Job description

Our client operates within the Australian healthcare sector, supporting multiple pharmacy locations alongside a specialised in-home healthcare service. They maintain a strong focus on compliance, structured processes, and high standards of documentation within a regulated medical environment.

This role provides structured administrative and operational support across multiple healthcare entities. The focus is on document control, SOP management, and billing support within a compliance-driven environment.

This is an ideal role for someone who thrives in process-driven work, enjoys structured tasks, and has a strong eye for detail and accuracy.

Job/Role Responsibilities

Operations & Document Management

Organise and standardise SOPs, policies, and operational documents.
Maintain document consistency across multiple sites.
Manage document version control and ensure accuracy.
Update forms, templates, and procedural documents.
Identify inconsistencies and recommend improvements.
Ensure documentation aligns with compliance standards.

Clinical Trial & Billing Support

Raise invoices in Xero (approx. 40–50 per month).
Process billing data through structured workflows.
Assist in invoice preparation (final approval handled onshore).
Support reconciliation processes as required.

General Administration

Manage receipts and assist with tax-related documentation.
Collate and organise structured data.
Provide administrative support across multiple related entities.
Communicate with contractors via email when required.

Requirements

Experience in administration, document control, or office support roles.
Strong organisational skills and high attention to detail.
Ability to handle repetitive, process-driven tasks with consistency.
Strong written English communication skills.
Experience working in regulated or compliance-driven environments (preferred).
Familiarity with Xero or accounting systems (preferred).
Comfortable working remotely within secure systems and following strict data privacy protocols.
Comfortable to start working on a part-time basis (20-30hrs per week) with gradual increase to full time.

Benefits