Key Facts

Remote From:

Fixed term

English

Hard Skills

Digital File Management Manage Executive Schedule Project Coordination Email Management Data Management Logistics Project Management Notetaking Drafting Documents Task Management Stakeholder Communications Business Communication Fundraising Communications Training Online Communication

Other Skills

•
Research
•
Microsoft Office
•
Adaptability
•
Multitasking
•
Time Management
•
Interpersonal Communications
•
Organizational Skills
•
Detail Oriented
•
Prioritization
•
Problem Solving

Roles & Responsibilities

Strong organizational and time management skills
Excellent written and interpersonal communication
Ability to manage multiple priorities with accuracy
Familiarity with Microsoft Office and project management tools

Requirements:

Manage executive scheduling, correspondence, and inbox flow.
Act as a coordination point between internal teams and external stakeholders.
Track timelines, follow-ups, and project actions.
Organise documents and maintain structured records.

Job description

This is a remote position.

We are looking for an experienced Virtual Assistant to support the CEO of a growing company that helps transform innovative ideas into market-ready ventures for SME's and corporates, for approximately 30 hours per month.

This role sits at the center of coordination and communication. You will help manage day-to-day operations, ensure priorities move forward, and support the CEO in maintaining momentum across projects. In addition to administrative coordination, you will support with drafting correspondence, preparing summaries, and occasionally assisting with structured documentation linked to partnerships or fundraising processes.

Key Responsibilities:

Manage executive scheduling, correspondence, and inbox flow.
Act as a coordination point between internal teams and external stakeholders.
Track timelines, follow-ups, and project actions.
Organise documents and maintain structured records.
Support research tasks where needed.
Assist with logistics and travel planning.
Draft and refine written communications and updates.

You may also support with:

Preparing structured notes or brief write-ups
Assisting with funding or grant-related documentation
Supporting communications linked to partnerships

What We’re Looking For

Strong organisational and time management skills
Excellent written and interpersonal communication
Ability to manage multiple priorities with accuracy
Confidence working in fast-paced, evolving environments
Strong problem-solving and coordination ability
Candidates with backgrounds in communications, fundraising support, or executive assistance will be strongly preferred.