Key Facts

Remote From:

Anywhere

Category: Administrative Assistant

Part time

Senior (5-10 years)

English

Hard Skills

Proposal Development Calendar Management Digital File Management Business Communication Organisational Policies Digital File Management Invoicing Email Management Contract Management Construction Management +2 more

Other Skills

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Microsoft Office
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Data Compilation
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Non-Verbal Communication
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Multitasking
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Time Management
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Personal Integrity
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Organizational Skills
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Detail Oriented
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Problem Solving

Roles & Responsibilities

Minimum of 5 years of experience as an administrative assistant, including at least 2 years working with government contracting
Strong understanding of government contracting, particularly with small businesses
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

Requirements:

Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assist with the preparation and submission of government contract proposals and related documentation.
Maintain accurate records and files related to government contracts and other business activities.
Communicate effectively with clients, vendors, and government agencies.

Strategic Business Assistance Solutions

About Strategic Business Assistance Solutions

SBA Solutions LLC, also known as Strategic Business Assistance Solutions, is committed to empowering small businesses to excel in government contracting. Our focus is twofold: First, they provide comprehensive support to newcomers, guiding them through the complexities of government procurement and equipping them with the necessary tools for success. Second, we offer advanced strategies and personalized assistance to experienced contractors, helping them stay competitive, adapt to changes, and maximize growth opportunities. Ultimately, SBA Solutions aims to level the playing field for small businesses in government contracting, driving economic growth and ensuring long-term prosperity. For small businesses embarking on their initial journey into government contracting, our purpose is to provide comprehensive support and guidance to facilitate a smooth entry into this complex arena. We understand that navigating the intricacies of government procurement can be daunting for newcomers, which is why we offer tailored assistance aimed at demystifying the process, building foundational knowledge, and equipping small businesses with the tools and resources needed to pursue and secure government contracts successfully. For small businesses with existing experience in government contracting, our purpose is to serve as a catalyst for growth and expansion. We recognize that even seasoned contractors face challenges in staying competitive, adapting to evolving regulations, and maximizing their potential in the government space. Therefore, our role is to provide advanced strategies, industry insights, and personalized support to help experienced businesses optimize their performance, identify new opportunities, and achieve sustainable growth.

Founded: 2018

Company size: 2 - 10

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Job description

This is a remote position.

Key Responsibilities:

Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Assist with the preparation and submission of government contract proposals and related documentation.

Maintain accurate records and files related to government contracts and other business activities.

Communicate effectively with clients, vendors, and government agencies.

Conduct research and compile data to support contract proposals and business development efforts.

Handle confidential and sensitive information with discretion.

Assist in the development and implementation of office policies and procedures.

Perform general administrative duties such as answering phone calls, responding to emails, and managing correspondence.

Support special projects and initiatives as needed.
Monitor Customer Service email
Basic Accounting (invoice and bill management)

Requirements

Qualifications:

Experience: Minimum of 5 years of experience as an administrative assistant, with specific experience in government contracting minimum of 2 years working with government contracting).
Strong understanding of government contracting, particularly with small businesses.
Exceptional organizational and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
High level of integrity and ability to handle sensitive information confidentially.
Strong problem-solving skills and attention to detail.

Preferred Experience:

Experience working with Small Business Administration (SBA) programs and regulations.
Familiarity with federal contracting procedures and compliance requirements.
Bachelor's degree in Business Administration, Communications, or a related field is preferred.