Legal Executive Assistant

This is a remote position.

Our client is looking for a part-time Executive Legal Assistant to provide high-level administrative and litigation support in a fast-paced, professional legal environment. Over the past several years, they have built a strong reputation for their excellence in appellate and trial-level advocacy, consistently delivering strategic, detail-driven representation and results.

This fully remote role is ideal for a highly organized, independent professional who thrives in a structured, detail-oriented environment. The Executive Legal Assistant will play a pivotal role in ensuring accuracy, organization, and timely management of case materials, communications, and administrative processes — helping maintain the efficiency and precision of legal operations.

Responsibilities

• Maintain and update the firm’s case filing system and database of active matters, ensuring all court filings and related documents are accurately stored and named following firm conventions.
  

• Process and organize new filings and court notifications received through ECF/PACER or email, ensuring proper indexing and accessibility.
  

• Conduct legal research and compile case materials from PACER, court websites, and public databases.
  

• Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference.
  

• Coordinate case research assignments, compiling complete folders of filings for attorney review.
  

• Draft and manage correspondence with clients, courts, and service providers.
  

• Maintain and refine internal process documentation, including recurring checklists for research, filing, and case management procedures.
  

• Support asynchronous communication workflows, including updates through email and Loom videos to minimize unnecessary meetings.
  

• Manage light personal and administrative tasks, such as scheduling, coordinating mail deliveries, or vendor communications.
  

Requirements

• Proven experience as a legal assistant, paralegal, or executive assistant supporting litigation or law firm operations.
  

• Familiarity with ECF/PACER systems and general court filing procedures.
  

• Strong organizational and file management skills with meticulous attention to detail.
  

• Excellent written and verbal communication skills in English.
  

• Proficiency in Microsoft Office, Google Workspace, and cloud-based file management systems.
  

• Experience with asynchronous communication tools (e.g., Loom) and a comfort level working independently in a remote setup.
  

• Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times.
  

Qualifications

• Bachelor’s degree or equivalent professional experience preferred.
  

• Previous experience in appellate, civil litigation, or legal research environments is highly desirable.
  

• Self-starter with strong time management skills and the ability to work with minimal supervision.
  

• Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows.
  

• High level of professionalism, discretion, and trustworthiness.
  

Benefits