Bookkeeper/Payroll Specialist

Role Overview

We are in search of a diligent and detail-oriented Bookkeeping and Payroll Specialist (Part-Time) to join our team. The ideal candidate will be responsible for managing various financial tasks, including payroll processing, tax preparation, accounts receivable and payable management, and general bookkeeping duties. The Bookkeeping/Payroll Specialist will play a crucial role in ensuring accurate financial records and compliance with relevant regulations.

Responsibilities

Payroll for Employees and Contractors

• Validate Timekeeping for adjustments (check approval from supervisors/ head for OT and holiday premiums)
• Add reimbursements if applicable
• Coordinate with internal Department Heads and CloudCFO Payroll Team
• Review and approve Payroll Register from CloudCfo Payroll Team
• Prepare 2307 files from CloudCfo Accounting Team every quarter

Final Pay of Separated Employees and Contractors

• Review and Match Payroll Instruction files and generated reports from Sprout HR and Clockify.
• Send Payroll Instructions to CloudCfo Payroll Team.
• Review the Payroll Register from the CloudCfo Payroll Team.
• Request for the Service Fee Breakdown from the CloudCfo Payroll Team.
• Request for the BIR 2307 from the CloudCfo Accounting Team.
• Finalize and provide the Service Fee Breakdown, BIR 2307 and proof of payment transfer.

Invoice for Internal Payroll and Contractors

• Coordinate with Head of Operations to get the complete list of internal employees (OSY internal, Direct hire for clients and to be hired).
• Prepare the file with the details of the internal employees, have separate tabs for OSY internal and direct hire for clients and a summary.
• Send the prepared file to the Head of HR and seek approval (Head of Operations as backup)
• Send Xero Internal Payroll invoice to AU.
• Send the prepared file to AU via email.
• Invoice for Other Fixed Costs.
• Collate Billing invoices sent by suppliers in one file.
• Send Xero Other Fixed Cost invoice to AU.
• Send the file with supplier details and amount to AU via email.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
  
• Proven experience in bookkeeping, payroll administration, and tax preparation.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software Xero, or similar platforms.
• Excellent attention to detail and accuracy in financial record-keeping.
• Ability to multitask, prioritize workload, and meet deadlines effectively.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Certification such as Certified Bookkeeper (CB) or Certified Public. Accountant (CPA) is a plus.