Role overview

Qualifications

Associates Degree plus two years of closeout or contracting experience, or 4+ years of experience with no degree
Working knowledge of standard business office software programs and general office technologies, with at least one year of administrative experience
Intermediate knowledge of contract closeout procedures and techniques used for recurring assignments
Ability to communicate factual information, compose memoranda and meeting minutes, and draft contract provisions and supporting documents

Responsibilities

Support quick closeout for contracts with no funding remaining at expiration, including preparing files for retention, maintenance, conversion, transfer, storage management, and document destruction; draft closeout correspondence, reports, tracking documents, and monthly progress reports
Assist with closeout of contracts with remaining funding by verifying invoices, obtaining concurrences from the COR and vendor, drafting modifications to de-obligate excess funds, and entering accurate information into financial systems (e.g., FBMS, IPP, FPDS-NG); provide monthly closeout progress reports
Prepare and maintain closeout documentation, records, and related tracking; draft closeout reports and supporting documents as needed
Collaborate with government customer to ensure timely and compliant closeout actions and communicate status through monthly reporting

Key facts

Remote from: Anywhere
Full time
Mid-level (2-5 years)
English

Hard skills

Financial And Business Management System Digital File Management Taking Meeting Minutes Contract Management Office Management Data Entry Office Management Invoicing Storage Management Business Writing

Other skills

Presentations
Communication

About the company

Design To Delivery Inc

D2DInc is a women-owned small disadvantaged business. We help government agencies by providing acquisition and contract management, program management, financial management, clerical & administrative support, small business outreach, and training services to a variety of federal agencies including the Navy, Department of Interior, Air Force and Department of Energy.

Company details

Company typeSME

Company size51 - 200

Links

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Job description

JOB DESCRIPTION

*This position is contingent upon award.

Design To Delivery Inc is looking for a Contract Closeout Specialist II to provide quick closeout and closeouts with remaining funding support to a government customer.

Quick Closeout Duties:

The Contract Closeout Specialist shall assist the Contracting Officer with the quick closeout process for contracts with no funding remaining at the time of contract expiration. Support activities include:

Preparing files for record retention, file maintenance, file conversion, transfer of records, physical file storage management, and document destruction
Additional support includes making recommendations, and documenting Government closeout actions
Work products include draft closeout correspondence to Closeout Specialists, draft closeout reports, draft closeout tracking documentation, and monthly closeout progress reports

Closeout with Remaining Funding Support Duties:

The Contract Closeout Specialist shall provide assistance to the government customer in closing out contracts with remaining funding. Closeout support activities include, but are not limited to:

Verification that all invoices have been submitted and paid before closing an order
Obtaining concurrences for closeout from the COR and vendor; drafting modifications for the Contracting Officer’s approval and signature to de-obligate excess funds
Entering correct information into internal and external financial and business management systems and applications (i.e FBMS, IPP, FPDS-NG, etc.) to ensure proper closeout of orders
Provide monthly reports of closeout activities. Work products include draft modifications and monthly closeout progress reports.

QUALIFICATIONS

Associates Degree plus two years of closeout or contracting experience required, OR 4+ years of experience with no degree
Working knowledge and essential skills in standard business office software programs and general office related technologies and equipment and at least one year administrative experience
Intermediate knowledge of contract closeout procedures and techniques commonly used to carry out recurring assignments and perform developmental assignments or segments of contract closeout actions
Familiarity with business practices and market conditions sufficient to evaluate vendor completion
Ability to communicate and present factual information, compose memoranda and meeting minutes, and draft contract provisions and supporting documents

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