Contract Closeout Specialist

JOB DESCRIPTION

*This position is contingent upon award.

Design To Delivery Inc is looking for a Contract Closeout Specialist II to provide quick closeout and closeouts with remaining funding support to a government customer.

Quick Closeout Duties:

The Contract Closeout Specialist shall assist the Contracting Officer with the quick closeout process for contracts with no funding remaining at the time of contract expiration. Support activities include:

• Preparing files for record retention, file maintenance, file conversion, transfer of records, physical file storage management, and document destruction
• Additional support includes making recommendations, and documenting Government closeout actions
• Work products include draft closeout correspondence to Closeout Specialists, draft closeout reports, draft closeout tracking documentation, and monthly closeout progress reports

Closeout with Remaining Funding Support Duties:

The Contract Closeout Specialist shall provide assistance to the government customer in closing out contracts with remaining funding. Closeout support activities include, but are not limited to: 

• Verification that all invoices have been submitted and paid before closing an order
• Obtaining concurrences for closeout from the COR and vendor; drafting modifications for the Contracting Officer’s approval and signature to de-obligate excess funds
• Entering correct information into internal and external financial and business management systems and applications (i.e FBMS, IPP, FPDS-NG, etc.) to ensure proper closeout of orders
• Provide monthly reports of closeout activities. Work products include draft modifications and monthly closeout progress reports.

QUALIFICATIONS

• Associates Degree plus two years of closeout or contracting experience required, OR 4+ years of experience with no degree
• Working knowledge and essential skills in standard business office software programs and general office related technologies and equipment and at least one year administrative experience
• Intermediate knowledge of contract closeout procedures and techniques commonly used to carry out recurring assignments and perform developmental assignments or segments of contract closeout actions
• Familiarity with business practices and market conditions sufficient to evaluate vendor completion
• Ability to communicate and present factual information, compose memoranda and meeting minutes, and draft contract provisions and supporting documents