Role overview

Qualifications

Remote work eligibility in South Africa with a valid tax number
Experience with HR information systems, preferably Atlas, for employee records management
Proven data entry, documentation, and record-keeping skills
Familiarity with payroll coordination, leave management, and HR compliance basics

Responsibilities

Data entry and maintenance of employee records in Atlas (personal information, job titles, compensation, and employment history)
Documentation of HR materials: employment contracts, offer letters, verification letters, amendments, and termination paperwork
Respond to employee and manager inquiries in a timely and professional manner; assist with administrative aspects of employee relations (grievances, disciplinary actions)
Coordinate onboarding logistics, ensure system access is prepared, support new hires, and liaise with payroll on changes and leave balances

Key facts

Remote from: Africa
Full time
HR Assistant
English

Hard skills

Employee Data Management Employee Onboarding Payroll Administration Data Entry Usage Tracking Employee Handbook Development Policy Enforcement HR Scorecard Staffing Metrics Compliance Management Payroll Administration Employee Relations Grievance Arbitration Benefits Administration Customer Complaint Resolution Organizational Structure Help Desk Support

Other skills

Professionalism
Communication
Time Management
Detail Oriented

About the company

Talent Shore

Talent Shore connects top talent in South Africa with leading recruitment businesses in the United Kingdom, Europe and the United States. We’re proud to be the first offshoring company, focussed on the recruitment sector, with a track record of successfully helping recruitment businesses to scale up through cost-effective talent acquisition and management. For companies, we take the risk out of the offshoring process by supporting your business to effectively scale your operations and maximise the productivity of your teams in the UK, Europe, USA and South Africa. South Africa has an amazing pool of talented and skilled professionals who can help your business grow. For SA employees, we are looking for Recruitment / Talent Acquisition / Admin / Compliance / Accounting specialists of varying levels of skill and experience. The international clients we work with offer excellent salaries, in-country support, professional development and real investment in your career growth. Reach out to our team today.

Company details

Company size11 - 50

Links

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Job description

Employee Record & System Management

ï· Data Entry and Maintenance: Continuously update and maintain accurate employee records in Atlas with details like personal information, job titles, compensation, and employment history.

ï· Documentation: Prepare, issue, file, and secure HR documents, such as employment contracts, offer letters, employment verification letters, contract amendments, and termination paperwork.

Employee Support and Relations

ï· Query Resolution: Respond to employee and manager inquiries in a timely and professional manner.

ï· Conflict Assistance (Administrative): Assist in the administrative aspects of employee relations, such as documenting grievances or disciplinary actions.

Recruitment and Onboarding Support

ï· Onboarding Coordination: Coordinate the logistics for new employees, which can include scheduling orientation, preparing new hire welcome kits, ensuring system access is ready, and coordinating with other departments.

Payroll Administration

ï· Liaise with the payroll department by providing accurate, up-to-date information on employee changes, time-off balances, leaves of absence (sick/maternity)

ï· Leave Tracking: Record, track, and manage employee leave requests, including vacation, sick time, and extended leaves

Policy and Compliance

ï· Policy Implementation: Assist in communicating, distributing - tracking responses

ï· Reporting: Generate routine or ad-hoc reports on HR metrics like headcount, turnover rates, and absenteeism for management review or compliance audits - once all employees are correctly inputted into atlas

Benefits

Remote working from South Africa (must be able to legally work in S.A with a tax number)

Salary between R15 000 - R20 000 per month