XTN-95C1838 | SENIOR ACCOUNTS PAYABLE SPECIALIST

As a Senior Accounts Payable Specialist at Vanta, you’ll play a critical role in ensuring the accuracy and efficiency of our accounts payable and employee expense processes. You'll be responsible for processing vendor invoices and employee reimbursements, resolving discrepancies, reconciling accounts, and supporting compliance and audit activities.

You’ll work closely with internal teams and external vendors to maintain strong relationships while upholding company policy and accounting best practices.

We’re looking for someone who is organized, detail-oriented, and thrives in a fast-paced, evolving environment. Your ability to work independently while identifying opportunities for improvement will help scale our processes in line with Vanta’s rapid growth.

As a Senior Accounts Payable Specialist, you’ll report to the Accounts Payable Supervisor and contribute significantly to our dynamic and rapidly expanding team.

• Health Insurance/HMO
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

• Receive, review, and verify vendor invoices for accuracy, including pricing, quantity, and proper account coding
• Enter invoice and expense reimbursement details into the accounting system with a high level of accuracy
• Perform three-way matching of invoices, purchase orders, and receiving documents to prevent duplicate or erroneous payments
• Review and process employee expense reports, ensuring compliance with company policies and accurate categorization of expenses
• Resolve invoice discrepancies and disputes related to pricing, quantities, or delivery issues by liaising with vendors and internal stakeholders
• Respond to employee inquiries regarding expense policies, reimbursement procedures, and status updates
• Partner with the GL accounting team to prepare monthly accrual journal entries
• Reconcile accounts payable balances to the general ledger on a regular basis
• Identify and suggest process improvements to enhance AP efficiency and scalability
• Ensure compliance with tax regulations, including preparation of 1099 forms and related documentation
• Support internal and external audit requests with documentation and process explanations
• Participate in ad hoc accounting projects and provide backup support to team members as needed

• 5+ years of experience in Accounts Payable and Employee Expense roles, ideally in a SaaS or high-growth technology company
• Hands-on experience with tools such as Ramp, NetSuite (or other ERP systems), and Bill.com (or other P2P platforms)
• Excellent organizational, interpersonal, and problem-solving skills
• Strong written and verbal communication skills in English, with a customer-first mindset
• Proven ability to handle a high volume of complex tasks accurately and efficiently
• Comfortable in a dynamic environment with frequent changes and process evolution
• Detail-oriented with excellent time management and prioritization skills
• Availability to work U.S. core business hours
• Energetic, team-oriented, and committed to continuous learning and process improvement