Remote Accounts Payable (AP) Manager

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Job Title: Remote Accounts Payable (AP) Manager (100% Work From Home) 

Location: Remote from Latin America

Position Type: Full-time 

Salary: $1,500 USD/month base salary ($1,000 – $1,500 USD range for part-time scope)

Schedule: Monday – Friday, 9:00 AM – 3:00 PM US Central Time / CT, with a 1-hour lunch break  

About Our Client

Our Client is a boutique online children's retailer offering European-inspired clothing, footwear, and accessories for babies, girls, and boys. Pairing curated European designer labels (Konges Sløjd, Lallie London, La Coqueta, and others) with its proprietary Bea Colette line of classic knitwear and silhouettes, our client positions itself as a polished, selective brand for everyday wear, holidays, and gift collections. Built on a culture of meticulous detail accuracy, strong financial controls, proactive cash flow management, and clear vendor communications, our client offers a dynamic remote environment where accounts payable operations directly support supply chain logistics and margin health.

Job Overview

Our Client is seeking a detail-oriented, analytical Remote Accounts Payable (AP) Manager to own end-to-end AP operations, from PO intake through payment execution and month-end reconciliations. Working directly alongside the CFO, Inventory Planner, and Operations Coordinator, this team member will manage three-way matching, international wire transfers, landed cost allocations (freight, duties, customs brokers), and vendor statement reconciliations. Functioning as a key financial partner, the AP Manager safeguards cash flow visibility, maintains W-8/W-9 vendor records, and establishes robust internal controls.

Key Responsabilities

Purchase Orders, Invoice Processing & Landed Costs

 

• Maintains master purchase order records across all vendors—tracking PO numbers, payment terms, deposit schedules, and fulfillment statuses.

• Receives, codes, and posts vendor invoices (including international suppliers) in the accounting system, executing rigorous three-way matching against POs and receiving logs.

• Collects and processes freight, customs broker, duty, and international logistics invoices, partnering with planning teams to ensure landed costs feed Shopify item ledgers accurately.

• Tracks pre-payments, supplier deposits, product credits, and chargebacks against open purchase orders.

• Routes vendor bills for approval while ensuring correct GL account coding across inventory, COGS, freight, duties, and operating expense accounts.

Vendor Payments, Cash Flow Telemetry & Vendor Management

 

• Executes weekly payment runs via ACH, wire transfers, checks, and credit cards according to agreed payment terms, managing foreign currency wires for international brands.

• Prepares and updates weekly AP aging reports and cash outflow forecasts, providing the CFO with clear visibility over upcoming financial obligations.

• Onboards new domestic and international vendors—collecting W-9/W-8 forms, verifying banking details to prevent fraud, and maintaining current vendor master files.

• Serves as the primary contact for vendor billing inquiries, resolving line-item discrepancies and conducting monthly statement reconciliations.

Accounting Controls, Month-End Close & Process Automation

 

• Reconciles the AP subledger to the general ledger and prepares period-end accruals for received-not-invoiced (RNI) inventory and open operational expenses.

• Supports month-end and year-end close workflows, annual 1099 reporting, and audit requests.

• Maintains internal accounting controls, approval limits, segregation of duties, and documented AP standard operating procedures (SOPs).

• Identifies opportunities to streamline invoice capture, approval routing, and payment automations using modern AP tech stacks.

    Qualifications, Skills, and Key Competencies   Required Qualifications

• E-Commerce & Retail AP Experience: 4–6 years of hands-on accounts payable or accounting experience within e-commerce, retail, or wholesale distribution environments with inventory purchasing.

• Three-Way Matching & Landed Costs: Demonstrated practical experience executing three-way matching (PO, receiving log, vendor invoice) and allocating landed costs (freight, duties, customs tariffs).

• Accounting & AP Tech Stack: Proficiency in accounting platforms (QuickBooks Online, NetSuite, Xero) and automated AP software (Bill.com, Ramp, or similar systems).

• Advanced Spreadsheet Analytics: Strong working knowledge of Excel or Google Sheets for cash forecasting, AP aging, and cost reconciliations.

• GAAP & Accrual Accounting: Solid understanding of GAAP principles, accrual accounting methods, subledger reconciliations, and month-end close procedures.

• Fluent English Communication: Native-level written and spoken English proficiency to communicate effectively with international suppliers, corporate leadership, and internal teams.

• Schedule Alignment: Availability to work part-time standard business hours (Monday – Friday, 9:00 AM – 3:00 PM CT).

• Remote Workspace Infrastructure: High-performance personal computer, HD webcam, noise-canceling headset, and reliable enterprise-grade internet in a quiet home office.

  Preferred Qualifications  

• Practical experience managing international supplier payments, foreign currency conversions, and international wire transfers.

• Background working within multi-brand e-commerce platforms (Shopify integration experience).

      Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.   Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.   Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
  Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.   Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.  We appreciate your interest and look forward to reviewing your application!