Company Operations and Administrative Assistant Intern (Remote)

Company Description

IN-VR is a high growth consultancy that advises and connects Governments, Investors and key companies around the world, connecting the Energy industry globally.

Founded in 2017 and headquartered in London, IN-VR has presence in Athens, Buenos Aires, Rio de Janeiro, Madrid, Lisbon and Jakarta and works closely with more than 45 international governments and institutions around the world.

We believe in working remotely and finding exceptional individuals all around the world to help us accomplish incredible things.

You can read more about us here: https//in-vr.co

Job Description

Our company is seeking a motivated, tech-savvy, and highly organized college student or recent graduate to join our team as an Company Operations & Administrative Assistant. In this dual-capacity role, you will be the backbone of our logistics while managing critical administrative workflows—from sourcing travel deals to keeping data flawless.

This position offers the opportunity to travel, work closely with our sales and marketing teams, and take real ownership of high-impact corporate events.

Operations & Logistics

• Venue Preparation & Sourcing: Conduct research, submit inquiries, and prepare comparison offers for potential event venues and suppliers.
• Vendor Management: Coordinate with vendors and suppliers to ensure budgets are met and materials/equipment are delivered seamlessly on time.
• On-Site Coordination: Assist with event registration, attendee management, and the alignment of internal departments before and during live events.
• Sponsor & Client Success: Oversee sponsor account management, ensuring all contractual commitments are executed perfectly to drive client satisfaction.
• Ticketing Systems: Act as the primary administrator for the event’s ticketing and registration platforms.

Administrative & Travel Management

• Travel Sourcing: Research and secure cost-effective travel arrangements, including monitoring airline offers, finding accommodation promos, and booking flights/hotels for the team.
• Information & Data Tracking: Maintain highly organized internal databases, keeping strict track of guest lists, schedules, expenses, and operational files.
• Presentations & Research: Create clean, professional internal and external presentations, and handle ad-hoc market or administrative research tasks.
• Cross-Department Support: Collaborate actively with sales and marketing teams to ensure all event-related administration is streamlined.

Qualifications

• Current college student or recent graduate in Business Administration, Hospitality, Event Management, Communications, or a related field.
• Tech-Fluent: Highly proficient with modern productivity tools (e.g., Excel/Google Sheets, PowerPoint/Canva, project management tools, and event/ticketing platforms).
• Detail-Oriented: A natural knack for organizing data, tracking numbers, and finding the best deals online.
• Enthusiastic about traveling for events and working in a fast-paced environment.
• Strong organizational skills
• Excellent communication and collaboration skills
• Interest in event planning and operations
• Excellent level of written and spoken professional English and Arabic, additional languages like French and Spanish are beneficial

• Excellent adaptability to an international environment with a wide exposure to various cultures and customs;
• Results-driven, self-starter;
• A highly independent and vivacious personality;
• Based in Egypt

Additional Information

Remote work:
We are a remote company which means everyone works from their home or their own office. We look for individuals that are self-starters, disciplined and can manage their own time. We want to empower our team members and set them up for success. 

ABOUT IN-VR
A leading global energy investment platform for emerging markets. Our vision is to democratise investments to the emerging markets, enabling an energy efficient and sustainable future for all.

We believe the only way to achieve this is by breaking down barriers and connecting Technologies, Funds and Governments together. We help Governments in emerging nations attract the funds and technologies they need; and companies from all over the world to safely invest in unfamiliar markets for them.

Founded in 2017, IN-VR has managed within a few years to be one of the leading investment platforms globally, while IN-VR’s team has influenced billions of FDIs in Africa, LATAM and South East Asia.