Remote Executive & Personal Assistant - Bilingual English & Spanish

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Job Title: Remote  Executive & Personal Assistant - Bilingual English & Spanish (100% Work From Home) 

Location: Remote from Latin America

Position Type: Full-time 

Salary: $1,700 – $2,200 USD/month (commensurate with experience)

Schedule: Full-time shift (Panama Time / EST): Monday – Friday: 8:00 AM – 5:00 PM

Job Overview

Our Client is a fast-growing US-based SaaS company led by an active entrepreneur and executive. Operating at the intersection of modern software innovation and business expansion, our client maintains a culture built on high trust, efficiency, discretion, and proactive organization. Dedicated to excellence across both business operations and personal management, our client provides a supportive environment where high-level executive support, detailed logistics management, and proactive problem-solving directly enable executive leadership to focus on strategic growth.   The Role   Our Client is seeking a mature, resourceful, and highly organized Executive & Personal Assistant to provide comprehensive administrative and personal support to the CEO and his family. Reporting directly to the CEO, this professional will split their responsibilities between personal/family logistics management (approx. 75%) and business administrative support (approx. 25%). Operating with high discretion and a warm, service-oriented mindset, the Executive & Personal Assistant will coordinate household projects, manage vendor relationships, track payment schedules, oversee calendar logistics, and ensure seamless daily organization across both personal and professional domains.   Key Responsibilities   

Personal & Family Support Logistics (Approx. 75%)

 

• Coordinates comprehensive household logistics, including researching, vetting, scheduling, and managing vendors for home maintenance, repairs, construction, and specialized projects.

• Collaborates directly with the CEO's spouse to organize family schedules, domestic projects, and daily personal commitments.

• Assists with family support arrangements, including researching, vetting, and coordinating nanny and childcare services.

• Manages appointments, travel arrangements, personal commitments, and daily schedules for the CEO and family members.

• Handles personal errands and local service coordination as needed (including occasional local in-person tasks if based in Panama).

Executive & Business Administrative Support (Approx. 25%)

 

• Tracks recurring financial commitments, vehicle payment schedules, household utility accounts, and basic expense administration.

• Coordinates administrative tasks and recordkeeping related to tax filings, real estate transactions, and sensitive legal documentation alongside designated external professionals.

• Manages executive calendars, organizes digital documentation, schedules meetings, and tracks daily follow-up items inside Google Workspace or Microsoft Office.

• Provides general administrative support for the CEO’s SaaS business operations, maintaining organized records and handling special projects as required.

  Qualifications, Skills, and Key Competencies    Required Qualifications   

• Executive & Personal Assistant Experience: Minimum of 5 years of professional experience providing high-level support to executives, entrepreneurs, business owners, or high-net-worth individuals.

• Bilingual English & Spanish Fluency: Exceptional written and verbal communication skills in both English and Spanish to interact seamlessly with US contacts, executive family members, and Latin American vendors.

• Discretion & Confidentiality: Demonstrated track record of handling sensitive personal details, financial records, legal documents, and business information with complete trustworthiness and discretion.

• Logistics & Vendor Management: Proven ability to coordinate complex personal logistics, vet contractors, manage vendors, and follow up independently until completion.

• Software & Organization Tools: Hands-on proficiency with email/calendar management, Google Workspace or Microsoft Office, shared drives, and basic expense tracking tools.

• Schedule Alignment & Remote Infrastructure: Full availability to work Monday – Friday, 8:00 AM – 5:00 PM Panama Time from a quiet home office with reliable high-speed internet.

  Preferred Qualifications
 

• Located in Panama (for candidates who can accommodate occasional local coordination), or located in Mexico or Colombia with extensive remote executive support experience.

• Prior experience managing both personal and professional/business support responsibilities for the same executive.

• Familiarity with real estate transactions, tax administrative processes, or home construction project management.

 

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

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We appreciate your interest and look forward to reviewing your application!