Payroll and Contracts Officer | AU | WFH

What You’ll Do

• Process payroll for all staff using Employment Hero, including modern award interpretation and Fair Work compliance.
  
• Perform bank and account reconciliations in Xero on a regular basis.
  
• Collect, verify, and submit employee timesheets for payroll processing.
  
• Prepare basic quotations for construction cleaning engagements.
  
• Review scopes of work documents for accuracy and completeness.
  
• Handle general administrative tasks as directed by the business owner.
  
• Ensure payroll compliance with applicable modern awards and Enterprise Bargaining Agreements.
  
• Coordinate contract administration for new and ongoing client engagements.
  
• Manage timesheet entries to ensure accurate payroll input.
  
• Extract basic quantity data from Togal AI to assist in quotation preparation.
  
• Create detailed quotations based on extracted project data.
  
• Draft comprehensive scopes of work for upcoming projects.
  
• Review client-provided scopes of work to ensure alignment and completeness.
  

Requirements

• Has a Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
  
• Has proven Australian payroll experience, including modern award interpretation, payroll compliance, and working within complex payroll environments.
  
• Has hands-on experience processing payroll under Enterprise Bargaining Agreements (EBAs) and managing payroll with a high level of accuracy and attention to detail.
  
• Has demonstrated experience collecting, reviewing, and verifying timesheets to ensure accurate payroll processing.
  
• Has working knowledge of Xero, including reconciliations and general bookkeeping functions.
  
• Has strong organisational skills and can confidently manage multiple responsibilities, deadlines, and competing priorities.
  
• Can work independently, take ownership of their function, and make sound decisions with minimal supervision.
  
• Has excellent written and verbal English communication skills and can communicate professionally with both internal and external stakeholders.
  
• Is comfortable working in a growing business where responsibilities may extend beyond payroll into contracts administration, quotations, and operational support.
  
• Has a proactive mindset, enjoys learning new processes, and is willing to step into unfamiliar tasks when required.
  
• Takes pride in producing accurate work and has the confidence to identify issues, ask questions, and seek clarification when something doesn't look right.
  

• Experience processing payroll within construction, labour hire, facilities management, or cleaning industries.
  
• Experience preparing quotations, reviewing scopes of work, or supporting estimating and project administration activities.
  
• Experience in contracts administration, document management, or operational support roles.
  
• Hands-on experience using Employment Hero.
  
• Familiarity with Togal AI or similar quantity take-off and estimating platforms.
  
• Experience working in a small to medium-sized business environment where adaptability and ownership are highly valued.
  
  

Benefits

• HMO, dental, and life insurance for you and one free dependent from day one, with the option to add more.
  
• Uncapped placement incentives.
  
• Ongoing training and upskilling opportunities.
  
• Paid leaves including birthday, vacation, medical, and maternity, with up to 6 vacation days convertible to cash on your anniversary.
  
• Employee engagement activities such as year-end party, family day, team building, and more.