XTN-DC15177 | PAYROLL, INVOICING & ACCOUNTS SPECIALIST

We are looking for a detail-oriented and reliable Payroll, Invoicing & Accounts Specialist to support our finance and administrative operations. This role will be responsible for payroll processing, invoicing and accounts receivable, expenses and accounts payable, and maintaining accurate financial records.

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Payroll

• Prepare and process employee and contractor payroll accurately and on time.
• Review timesheets, attendance records, leave, allowances, deductions, and other payroll adjustments.
• Investigate and resolve payroll discrepancies and queries.
• Maintain accurate and confidential payroll records.

Invoicing & Accounts Receivable

• Prepare, process, and issue client invoices accurately and within required timelines.
• Manage and monitor accounts receivable and outstanding invoices.
• Follow up on overdue accounts and payments as required.
• Allocate and reconcile incoming payments against invoices.
• Investigate and resolve invoicing or payment discrepancies.
• Maintain accurate invoicing and accounts receivable records.

Expenses & Accounts Payable

• Process employee and business expenses, ensuring appropriate documentation and
  approvals are in place.
• Process supplier invoices and accounts payable transactions accurately and on time.
• Monitor outstanding payables and manage payment schedules and follow-ups.
• Reconcile supplier accounts, expenses, and payments.
• Investigate and resolve expense and accounts payable discrepancies.
• Maintain accurate and organized accounts payable records.

General Finance Support

• Assist with payroll, AR, AP, and financial reporting as required.
• Perform reconciliations and maintain accurate financial records.
• Coordinate with employees, contractors, suppliers, clients, and internal teams regarding finance-related queries.
• Maintain confidentiality of employee, client, supplier, and financial information.
• Assist with other finance and administrative duties as required.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Previous experience in payroll, invoicing, accounts receivable, accounts payable, bookkeeping, or a similar finance role.
• Strong Microsoft Excel or Google Sheets skills.
• Experience using accounting, payroll, or invoicing software is preferred.
• Strong numerical skills and attention to detail.
• Excellent organizational and time-management skills.
• Ability to manage multiple deadlines, particularly payroll, invoicing, and payment schedules.
• Strong written and verbal English communication skills.
• Ability to work independently and handle confidential information appropriately.
• Experience supporting an Australian or international business is an advantage.

The ideal candidate is organized, dependable, proactive, and highly attentive to detail. They are comfortable managing end-to-end payroll, invoicing, accounts receivable, expenses, and accounts payable processes and can proactively follow up on outstanding items to ensure financial processes are completed accurately and on time.