Job description

Job Title: Sr. HR Generalist/FSO
Location: Remote, USA
Clearance Required: Active Secret or Top Secret Clearance
Position Type: Full-time, W2

About VivSoft:
VivSoft is a mission-driven technology company specializing in Cloud, DevSecOps, Artificial Intelligence, and Digital Experience. We are a diverse team of innovators focused on creating open, scalable, and automated solutions that drive digital transformation in federal space. Our work culture fosters collaboration, creativity, and continuous learning.

Job Summary:
VivSoft is a fast-growing government contractor, and this Senior HR Generalist role is central to how we support our people as the company scales. This role will own the day-to-day execution of onboarding, offboarding, compliance, employee records, and performance administration, and serve as the company's day-to-day point of contact for security coordination.

Key Responsibilities:

Supports the HR Director in developing and implementing personnel policies and procedures
Owns new-hire communication, tracking, and onboarding support, and the corresponding offboarding process for departures
Owns E-Verify and I-9 compliance
Manages HR compliance training and the compliance calendar
Owns employee certification tracking in ADP, accountable for every certification staying current, not just monitored
Owns background checks and employment verifications
Responds to employee and management inquiries on general HR and benefits questions
Creates, updates, and maintains HR forms and documents, with accurate, timely data entry
Provides administrative support to the HR Director and partner with the Talent Acquisition team
Support the Performance Review process end to end, communication, notifications, and tracking, in ADP, in line with the company's annual appraisal cycle
Serves as the company's day-to-day Facility Security Officer, executing personnel and facility security coordination, clearance processing, and onboarding/offboarding security actions. Coordination and speed to onboard, especially keeping clearance actions moving quickly upon a new contract start, is essential to this role. This person will have access to an outside FSO SME consultant for guidance on complex matters.
Creates, organizes, and maintains electronic personnel files across departments, and manage confidential employee records, continuously reviewing for completeness and compliance
Supports management and HR by generating memos, correspondence, and other documents
Owns HR-related LinkedIn and internal communications, including recognizing birthdays, work anniversaries, holidays, and other significant company or employee moments
Supports employee engagement initiatives and special projects as the HR function matures and scales

Required Qualifications:

5+ years of Human Resources Generalist experience
Bachelor's degree required
Prior experience working in government or as a Federal Contractor
Working knowledge of Federal Contractor HR and employment practices, including federal, state, and other regulatory standards
Active Secret or Top-Secret clearance required
Prior experience as an FSO or Assistant FSO in a personnel security role strongly preferred, given this role's FSO responsibilities
Working knowledge of ADP Workforce Now required, this role owns significant day-to-day ADP execution as the company scales
Ability to work with highly sensitive, confidential information;
Possess sound judgment and strong HR acumen
Comfort operating in a fast-scaling environment where volume and process maturity are both increasing quickly
Strong written and verbal communication skills
Ability to multitask across competing deadlines with attention to detail
Proficiency with Microsoft 365 (Office, SharePoint, Teams) and an Applicant Tracking System (ATS)
Ability to telework

Preferred Qualifications

Master's degree in Human Resources, Business Administration, or a related field
SHRM or HRCI certification
FSO certification or NISPOM training

Benefits: 

Comprehensive Medical, Dental, and Vision Plans (Healthcare benefits are 100% employer-paid for employees only) 
Life Insurance 
Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays) 
401K Retirement Plan with employer match 
Professional Development Training Reimbursement

Senior HR Generalist/FSO

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