Staff Scheduling Associate Part Time Evenings

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

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Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the country. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.   

As a member of the Centralized Staffing Operation team, you will conduct customer service and provide support to caregivers in Cleveland Clinic’s nursing units. You will review staffing and scheduling adjustments encompassing nurse-to-patient ratios every 4 hours, communicate with assigned areas through computer and/or telephone, generate and review 24-hour staffing projections and seek coverage for shifts and special circumstances. This position does require you to work on site in Independence, OH during the training period, which could last roughly 1 - 2 months.

The ideal future caregiver is someone who: 

• Embodies time management and organization skills that allow for quick and critical thinking. 

• Maintains high levels of customer service.  

• Is self-motivated, professional and reliable.  

• Is eager to learn, grow and receive feedback.  

At Cleveland Clinic, we know what matters most. That's why we treat our caregivers as if they are our own family, and we are always creating ways to be there for you. Here, you'll find that we offer: resources to learn and grow, a fulfilling career for everyone, and comprehensive benefits that invest in your health, your physical and mental well-being and your future. When you join Cleveland Clinic, you'll be part of a supportive caregiver family that will be united in shared values and purpose to fulfill our promise of being the best place to receive care and the best place to work in healthcare. 

Responsibilities:

• Works directly with management of assigned facility/units to review and discuss consistent staffing levels that reflect the appropriate number of licensed and unlicensed staff to meet quality and safe patient staffing and operational needs.
• Proactively generates and reviews 24 hour staffing projections. Seeks coverage via phone calls and/or texts for shifts and special circumstances.
• Utilizes scripted responses when appropriate.
• Recognizes need for escalation of staffing challenges.
• Conducts Lack of Work process according to Standard Operating Procedure when necessary to maintain safe and productive staffing.
• Resolves complex problems with minimal leadership guidance.
• Utilizes staffing and scheduling knowledge to identify and resolve complex staffing issues that directly affect patient care.
• Utilizes multiple computer systems to communicate with nursing leadership of all hospitals.
• Works collaboratively with nurse leadership to review current and anticipated staffing needs.
• Works collaboratively with nursing institute timekeeping to ensure proper coding of caregiver’s time.
• Provides customer support to internal and external caregivers.
• Facilitates scheduling of PRN staff and agency staff to maintain operations for the assigned units.
• Completes appropriate documentation utilizing Kronos for caregiver schedule changes. 
• Point of contact for unit call offs.  Accurately records, documents, and reports call offs according to SOP.
• Compiles ad hoc and scheduled reports for Chief Nursing Offers, Nursing Directors, and Nurse Managers.
• Attends and successfully completes required training
• Other duties as assigned.

Education:

• High School Diploma or GED.
• Associate's Degree may substitute for up to one year of the stated experience OR a Bachelor's Degree may substitute for up to two years of stated experience.

Complexity of Work:

• Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.
• Must have outstanding organizational and time-management skills.
• Proactive mindset and ability to problem solve.
• Ability to work in fast –paced environment and work well under pressure.
• Ability to build relationships with facility nurse leaders and caregivers.
• Ability to take ownership of challenges.

Work Experience:

• Two years customer service experience required.
• One year of Staffing/Scheduling experience preferred.
• Associate's Degree may substitute for up to one year of the stated experience OR a Bachelor's Degree may substitute for up to two years of stated experience.
• Proficient in MS Office, Excel and database software.

Physical Requirements:

• Requires manual dexterity for constant data entry and ability to sit for long periods of time.
• Ability to use a telephone without TTY. Articulate speech.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.