(REMOTE) HR Leave Administrator, Leave of Absence Administration

Employment Type:

Full time

Shift:

Description:

Provides administrative service, support, navigation & / or solutions, in accordance with level of experience, education & established policies & procedures. Performs clerical functions including customer service (all communication methods), data entry, maintenance & organization of records. Supports key customers (e.g., management, colleagues, patients, vendors) in exceeding their expectations. Demonstrates the ability to deliver personalized care & service unique to the key customer’s expectations / needs.

** Position is remote based.

Essential Functions   

Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions. 

Work Focus: Provides administrative support services & engages in activities that enhance or improve coordination, preparation & flow of the department processes & core work. Plans & organizes workflow & prioritizing customer needs. Develops, implements & maintains job-related records. Maintains procedural standards as appropriate for role. 

Process Focus: Utilizes multiple system applications for data collection & management.  Knows, understands & incorporates basic knowledge of Trinity Health policies, practices & processes to ensure quality, confidentiality & safety are prioritized. Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge. Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient & / or customer experience. 

Communication: Employs effective & respectful written, verbal & nonverbal communications. Develops an environment of mutual confidence & trust through collaborative relationships. Effectively communicates goals, standards, program expectations, service performance & how the work serves Trinity Health objectives. Proactively recognizes, addresses & / or escalates organizational, operational, or team conflicts. 

Environment: Performs work in a caring, collaborative & safe manner. Stewards productive use of resources (e.g., people, financial, equipment, supplies, materials) to achieve assigned commitments, experiences & quality standards. Accountable for continuous self-development & supporting the growth of others. Self-monitors & initiates corrections & / or seeks assistance or guidance when needed. Embraces new ideas & cultural differences.   

Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices. 

Functional Role (not inclusive of titles or advancement career progression) 

• Provides data entry, reporting & transactional support to Leave of Absence processes across the system 

• Performs accurate & timely data entry, time tracking, reporting & payment processing  

• Supports ad-hoc requests, as necessary  

• Collaborates & follows up with stakeholders, human resources operations & vendors in support of the colleague & manager experience 

• Participates in performance improvement activities 

Minimum Qualifications 

Must possess a comprehensive knowledge of Human Resources, as normally obtained through a bachelor's degree in a field requiring analysis, & / or an equivalent combination of education & experience.   

Must possess some knowledge of & experience with leave of absence administration, payroll, or related field requiring attention to detail & application of critical assessment skills.  

Experience working in multiple software / computer systems, such as UKG, Kronos, Workday, Microsoft Teams, Microsoft Office (Word, Excel, PowerPoint) & comfortable learning new systems as needed.  

Additional Qualifications (nice to have) 

Presentation of data-driven reports.  

Physical & Mental Requirements & Working Conditions (General Summary)  

Direct Healthcare Services / Indirect Healthcare / Support Services:   

• Exposure to conditions which may be considered unpleasant to sight, touch, sound & / or smell.  Occasional  

• Exposure to fumes, odors, dusts, mists & gases, biohazards / hazards (mechanical, electrical, burns, chemicals, radiation, sharp objects, etc.).      Occasional  

• Exposure to or subject to noise, infectious waste, diseases & conditions.     Occasional  

• Exposure to interruptions, shifting priorities & stressful situations.      Frequent  

• Ability to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects.     Frequent  

• Ability to read small print, hear sounds & voice / speech patterns, give / receive instructions & other verbal communications (in-person & / or over the phone / computer / device / equipment assigned) with some background noise.     Frequent  

• Perform manual dexterity activities & / or grasping / handling.     Continuous  

• Ability to climb, kneel, crouch & / or operate foot controls.     Frequent  

• Use a computer / other technology.     Frequent  

• Sit with the ability to vary / adjust physical position or activity.     Frequent  

• Maintain a safe working environment & use available personal protective equipment (PPE).     Continuous  

• Comply with Trinity Health’s Code of Conduct, policies, procedures & guidelines.     Continuous  

• Ability to provide assistance in the event of an emergency. Occasional  

Direct Healthcare Services:  

• Perform activities that require standing / walking with the ability to vary / adjust physical position or activity.     Continuous  

• Lift a maximum of 30 pounds unassisted.     Frequent   

• Use upper & lower extremities, engage in bending / stooping / reaching & pushing / pulling.     Frequent  

• Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. Continuous  

• Encounter worksites (e.g., patient homes) or travel to worksites that may have variable internal & external environmental conditions.     Continuous  

• Perform work that involves physical efforts (e.g., transporting, moving, positioning & / or ambulating patients).     Continuous  

Indirect Healthcare / Support Services:  

• Perform activities that require standing / walking with the ability to vary / adjust physical position or activity.     Occasional  

• Lift a maximum of 30 pounds unassisted.     Occasional   

• Experience of long periods of walking / standing / stooping / bending / pulling & / or pushing.   Occasional  

• Encounter a clinical / patient facing / hands on interactive work environment.     Occasional  

• Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions.     Continuous  

• Work outdoors with variable external environmental conditions.      Occasional  

Average Workday Activity: Occasional - O (1% - 33%), Frequent - F (34% - 66%), Continuous - C (67% - 100%) 

Hourly pay ranges: $25.02 - $37.53

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.