Virtual Legal Support Coordinator ("Direct Support")

GRSM’s Virtual Legal Support (“VLS”) Coordinators will prioritize, delegate, and actively handle sensitive and confidential assignments within the team in a consistently fast paced environment. Coordinators handle quality control and immediately resolve or escalate issues to the VLS Managers; this role does not include people management or supervisory duties.

All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability & Life Insurance.

This fully remote role will be staffed in VLS’ "Direct Support" (“DS”) service line and will work daytime hours. The following shift is available but can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40 hour per week role.

Monday-Friday, 10am to 7pm ET / 7am to 4pm PT

Leadership and Expectations:

• Champion Department policies, initiatives, and general messaging.
• Be a neutral point of contact for our team to ask questions and share concerns and appropriately elevate feedback to Managers when necessary.
• Ensure Department voicemails are returned / processed appropriately and elevate to Managers as needed.
• Communicate staff shortages to VLS Managers.
• Escalate items to management when appropriate.
• Ad hoc reporting as needed.

Responsibilities:

• Support Firm and Department Policies and Procedures.
• Track Deadlines.
• Perform Quality Control.
• Problem Solve.
• Share Knowledge.
• Report on Timing and Critical Issues.
• Coordinate Workflow.

Department Overview

The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm’s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations.

Qualifications:

• REQUIRED: Minimum 1-3 years of relevant experience.
• Exceptional time management and prioritization abilities.
• Proven track record of managing multiple projects simultaneously.
• Strong attention to detail and accuracy in documentation.
• Skilled in maintaining structured workflows and systems.
• Ability to coordinate cross-functional teams and schedules.
• Strength in MS Teams preferred; previous remote work experience preferred.
• Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).

Salary: $50,000.00 annually or $24.04 per hour.

For consideration, please submit a cover letter and resume.

Gordon Rees Scully Mansukhani is an equal opportunity employer.

No recruiter emails or telephone calls.

Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm’s behalf or represent a relationship with the firm. Agencies must sign GRSM’s fee agreement. The firm’s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.